Arts Assistant

British Council İngiltere Büyükelçiliği Kültür Mü.

Purpose of job: 

The purpose of this role is to support Arts team/department’s day to day operational activities and contributes to the smooth running and satisfactory delivery of Arts projects.

Context and environment:

The British Council is the UK’s international organisation for cultural relations and educational opportunities. We create friendly knowledge and understanding between the people of the UK and other countries. We do this by making a positive contribution to the UK and the countries we work with – changing lives by creating opportunities, building connections and engendering trust.

 We work with over 100 countries across the world in the fields of arts and culture, English language, education and civil society. Each year we reach over 20 million people face-to-face and more than 500 million people online, via broadcasts and publications. Founded in 1934, we are a UK charity governed by Royal Charter and a UK public body.

İŞ TANIMI

Role overview:

This role supports all aspects of the work of the Arts team and is the first point of contact for the Arts department. Main responsibilities include organising travel and visas for Arts experts and practitioners, preparing guest lists and making arrangements for internal and external events; creating and processing purchase orders and invoices; managing the contacts database and other aspects of record keeping and evaluation; handling external queries to the Arts department;  and diary management for senior members of the Arts  team. The role also involves liaising with other teams within British Council and assisting with Arts department communications including social media, newsletter and website.

Accountabilities, responsibilities and main duties

Administrative and operational support:

Provides general administrative and logistical support to ensure the smooth and efficient delivery of Arts team activitiesincluding but not limited to;

• Book flights, transfers and accommodation for external guests and the Arts team
• Prepare itineraries, storyboards and visitor packs for events
• Diary management for senior colleagues when required
• Make arrangements for projects and events including booking venue, catering, translation etc.
• Conduct research to support the development of Arts programme
• Maintain and up-to-date list of contacts for projects and events

Communication

• Under direction, uses agreed British Council Arts templates to draft communication materials to help raise internal and external awareness of specific projects and programmes
• Source images, draft and translate texts from English to Turkish and vice versa for press releases, the web, newsletter)
• Assists with social media, communications and web site maintenance.
•  Be the first point of contact for all external queries for the Arts, acting on information received and, where appropriate, adapting services accordingly with the agreement of the line manager 
• As required, represents the British Council at Arts related events to ensure appropriate support is given to partners and other stakeholders

Financial Planning and Management

• Administers British Council financial processes and procedures to enable effective budget and resource management for the team;
  • Raise and Goods Receipt Purchase Orders
  • Act as Vendor Creator for the Arts team in strict accordance with the corporate guidelines

Key relationships

Internal

• §  Business support services; Customer Services, IT, Marketing & Communications, Finance and HR
• §  Colleagues in the British Council’s UK arts group
• §  Regional Director Arts (based Istanbul)

• External

• §  Business partners
• §  Service providers (catering/translation/technical equipment)
• §  Hotels, events and travel agencies

Other important features or requirements of the job

• §  Attendance at weekend and evening events
• §  Infrequent travel within Turkey 

Closing date for applications – 24 November 2019, 23:59  

• The position will be based in Istanbul
• This is a fixed term position for 2 years with possibility of extension
• The post is open to the citizens of Republic of Turkey or residents who hold the necessary work and residence permits.

The British Council is committed to a policy of equal opportunity and welcomes applicants from all sections of the community.
We work to ensure that people are not unjustifiably discriminated against on the basis of
age, disability, ethnicity, gender, religion or belief, sexual orientation or any other irrelevant grounds.
 

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The British Council affirms the position that all children have the right to be protected from all forms of abuse as set out in article 19, UNCRC 1989
 
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