Sales Support & Office Manager

Foreign Market Consulting

Our international client is active in the medical devices industry. We are looking for a Sales Support & Office Manager for our client’s newly established local subsidiary office in Ataşehir.

• University degree
• Experience in supporting commercial organisations, congresses & meetings is a must
• Fluency in English
• Excellent interpersonal and communication skills
• Organizing ability to plan and manage multiple projects, problem solving skills and eager to succeed with hands-on mentality
• Strong quality orientation, accuracy, and attention to detail
• Secretarial and administration skills
• Full computer literacy and conversant with MS Office software
• No military obligation for male candidates

İŞ TANIMI

• Overall provision of professional timely administrative support to the commercial team and in conjunction with the HQ to provide local support to organisation of regional, national and local promotional meetings in Turkey and Middle East
• Manage commercial congresses logistics in Turkey and Middle East, including obtaining exhibit space for smaller congresses, ordering and shipping materials to congresses, preparing briefing packages, coordinating registrations
• Support generation of requested CRM reports plus related sales data
• Full organisation of trainings in Turkey; i.e. hotel, flights, catering, taxis and all on site logistics
• Coordinate with the HQ to prepare and obtain appropriate approvals for commercial contracts; track agency invoices against budgets; prepare purchase orders and work orders; coordinate with agencies to resolve any discrepancies between commitments and invoices
• Manage all the communication with third parties (couriers, rental cars, office cleaning etc.) and follow up all invoices for office services (internet, phone, electricity, water etc.)
• Support the team for travel & visa arrangements
• Ensure that the day to day running of the Istanbul Office is effective and efficient and in line with company values
• Meet and greet all visitors and visiting employees in a professional and timely manner, ensuring they are welcomed and taken to the appropriate meeting place
• Manage the office switchboard, answering and transferring calls in an appropriate manner
• Carry out other ad-hoc tasks as required by the management