QUALIFICATIONS AND JOB DESCRIPTION
We are looking for an "Office Assistant Intern" for one of our clients operatng in consultancy sector. Being available between June and November for 5 days a week is a must.
Position Requirements
Knowledge
Intermediate skills in Outlook, Word, PowerPoint, Word and Excel
Excellent communication skills (written and oral)
Turkish native speaker
Fluent level of written and spoken English
Competences
Good presence and personal presentation
Confident and friendly personality
Professional, proactive and organized
Team player
Ability to handle highly sensitive/confidential material and information appropriately
Ability to communicate effectively with all levels of staff, client and suppliers
Ability to act autonomously and respond to situations/communications appropriately
Flexibility
Social sciences, administration, tourism & hotel management backgrounds preferred
Graduates are welcome to apply.
İŞ TANIMI
Receive guests, establish their identity and advise the appropriate staff member or deal with them as appropriate
Maintain the Reception area to a high standard
Manage the room booking process to ensure all requests are handled in an efficient manner
Answer busy phone in a courteous and professional manner including visitors/client calls, lead calls and a wide variety of general administrative calls
Process and code local and international courier invoices in cooperation with Finance
Process and code taxi usage in accordance with policy
Couriers management
Collection and follow up of office maintenance requests
Receive, sort and screen incoming mail; respond to inquiries when appropriate
Travel arrangements including ticket, hotel and rent-a-car reservations
Coordinate employee insurance transactions
Contribute project based research, when needed, with surveys, short phone interviews
Provide support to any work-related project as requested, typing proposals, letters, slide decks production, memoranda, correspondence, client invoices when requested
Support consultants in communicating with the clients
Maintain highest levels of internal and external confidentiality
Communicate meeting schedule of the consultants with the drivers, if they are needed
Coordinate lunch orders and support office purchases
Provide superior service and support for the Partners and Principals
Develop working relationships with clients and client assistants to facilitate information flow and the scheduling process
Respond to case team, committee and practice area information requests where appropriate
Copy, print, collate, bind and distribute case-related materials as required
Ensure key presentations (PowerPoint) are prepared and meet deadlines
Team with other Assistants and provide back-up assistance as needed