School Secretary

Tarabya British Schools - TBS

Perform clerical and secretarial duties. Provide information to parents and students to support personal and educational development of each student.

QUALIFICATIONS:
1. College/ University diploma or equivalent.
2. Working knowledge of computer: keyboarding, database, spreadsheet and word processing.
3. 2 years of related secretarial experience
4. Effective communication and interpersonal skills.
5. Effective organizational and time management skills.
6. Successful experience working with confidential information in an office setting.
7. Bilingual skills are preferred.

SUPERVISED BY: Principal and Assistant Principal

CONTACTS: Students, parents, community, school staff, administrators, district support staff.
 

İŞ TANIMI

1. Perform receptionist duties: answer telephone, provide information to callers, take messages, forward phone calls as appropriate, greet visitors to building/guidance office and provide information or directions.

2. Perform routine typing and/or word processing related to school functions.

3. Maintain cumulative filing systems related to areas of responsibility.

4. Set up, file and sort a variety of documents, which include sensitive and confidential information.

5. Compose, perform and type routine correspondence and reports and update lists.

6. Sort and distribute district mail and school mailings.

7. Maintain accurate student records in the areas of discipline and attendance, which may include perfect attendance, excellent attendance, unexcused absences and tardies. Assist in the maintenance of daily attendance

8. Contact parents regarding student discipline and absences.

9. Compile and maintain accurate student cumulative records.

10. Assist in the supervision of students in the main office, lunchroom and other requested areas.

11. Perform a variety of duties using various types of office equipment.

12. Compile and complete necessary student information directories and attendance records

13. Compile, format and distribute announcements.

14. Process and accurately input data for student system, run student database system and update schedules daily.

15. Assist parents, students and visitors as needed.

16. Assist in compiling, maintaining and distributing various work to be done at the beginning and end of the school year.

17. Compile and organize the school honor roll as requested.

18. Perform other duties as assigned.