Lubricants GM & Department Assistant

Shell & Turcas Petrol A.Ş

• Proficient in using Computer and Communication Systems
• Effective calendar management
• Fluent in Business English, written and oral
• Ability to work independently, set priorities and manage workload
• Excellent interpersonal skills both face to face and on the phone.
• Able to multitask and manage conflicting priorities with a positive attitude.
• Communicate and establish positive relationships at all levels
• Very good organization and planning skills
• Team Worker

İŞ TANIMI

• Provide personal /administrative assistance to Lubricants General Manager (personal expense forms, leave forms, booking meetings, arranging events etc)
• Collating, monitoring/action-tracking, co-ordinating or routing/delegating the above items and business tasks/actions to respective parties on behalf of Managers.Travel arrangements
• Co-ordinating end-to-end travel arrangements for senior staff as required. This may include: visa/passport managing, flight bookings, transfer bookings, hotel reservations, office arrangements, arranging f2f session itineraries liaising with local staff, relevant and accurate printouts, car rental service, etc.
• Organising/ coordinating events in/ outside Shell offices. Examples: Social events, Leadership Team Meetings, External company peer or supplier collaboration sessions. These events often require researching and booking appropriate to HSSE expectations and within budget venues, catering, transportation (coordination of or guidance dependent on level of staff) and full administration before, during and after the event and misc items as needed.
• Assisting in preparation of documents, reports, presentation material.
• Relevant building access of external visitors and visiting staff, at times preparing the agenda; greeting and escorting the visitor(s) as needed, ensuring HSSE policy is adhered to.
• Arrange stationary and make sure other equipment are working properly (readiness of printers and copiers in the departments etc)
• Prepare key performance indicators and analyses difference between given targets
• Get information about monthly highlights from vendors for reporting to the management and cost analysis
• Prepare communications regarding meetings, developments, announcements, etc