Logistics Administrator (1 year contract)

Shell & Turcas Petrol A.Ş

• University Graduate (social sciences or engineering) with advance command of English & strong attention to details.
• 1-2 years of experience in a similar position.
• Knowledge of Turkish import/export regulations, custom procedures is a plus
• Experience in SAP, highly desired
• Good command of Mıcrosoft Office Programs (word, excel powerpoint)
• Knowledge of transport scheduling systems (if applicable)
• Good communication skills
• Good decision making skills
• Action oriented person with analytical and problem solving skills.
• Strong communicator with successful experience interfacing with many levels of the organization.

İŞ TANIMI

• To follow up orders with suppliers for base oils, additives & finished lubricants, in line with supply plan (input by Material Planner) & recording all orders in electronic environment & filling required documentation as per Quality procedures.
• To follow up of order status on a continuous basis, update order status on the systems & alert Planning Manager and Logistics Manager on potential issues.
• To organise pick up of supplies by Logistics contractors where required.
• To prepare applications with supporting documentation for all import related permits.
• To coordinate all documentation for the supplies & ensure communications with/transfer of documents to customs contractors for completion of import operations.
• To control & provide required documentation for inventory recording as well as quality systems requirements.
• To control invoices against agreed/contracted terms, prepare payment documentation for systems processing & submit for approval prior to payment as per MoA.
• To track & report supplier performance as per Quality procedures.
• To ensure all delivery paperwork has been completed in full and raises any issues with the Logistics Supervisor.
• Confirms delivery in the system for non-automated deliveries, ensures accurate delivery quantities and includes days / time and reason codes for failures (bulk and packed).
• To liaise with the Freight Forwarder (FF) for all imports /exports and ensures documentation received from FF is complete (correct format and details)
• To record inbound supplier performance and reports non-conformance to Transport Supervisor e.g. early / late arrivals or damaged stock.
• To record and monitor Freight Forwarder performance and report any issues to the Transport Supervisor.
• To minimize COGS costs; considering different transportation alternatives, optimizing transportation by reducing transportation cost per ton and reducing demurrage fees with an efficient vehicle scheduling.