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CEO Office Administrator

Yıldırım Holding

İstanbul(Avr.), İstanbul(Asya)

İş Yerinde

İş Yerinde

Job Type

Full-Time

Position Level

Specialist

Department

Administrative / Clerical

Administrative / Clerica...

Application Count

177 application

Job Type

Full-Time

Position Level

Specialist

Application Count

177 application

Department

Administrative / Clerical

QUALIFICATIONS AND JOB DESCRIPTION

YILPORT Holding is a privately held, wholly owned subsidiary of YILDIRIM Group, one of the fastest growing and most developed Turkish industrial groups with its container terminals in Turkey, Malta, Sweden and Norway including new developments underway such as Spain, Portugal and Peru through multiple continents.

As being the first Turkish global port operator, we provide total supply chain solutions to our customers with state-of-the art technologies and with the best talents across all operations. 
With a massive pipeline of new investments, our ambition is to become one of the top 10 container terminal operators over the next 10 years.


We are looking for a "CEO Office Administratorto be based in YILPORT Holding Maslak Office. 
  • Graduated from a reputable university (preferably with a degree in Business Administration, Finance, Economics or a relevant degree) where the curriculum is also in English 
  • Written and oral fluency in English (second language, Spanish or Portugese is an advantage)
  • Minimum 5 years of experience in a similar role supporting C-Level Executives and General Managers
  • Reside in European side is preferred
  • Preferably experienced in Finance or Accounting at a financial institution or a bank 
  • Efficient use of MS Word, Excel, and Power Point
  • Strong organizational skills that reflect ability to perform and prioritize multiple tasks with excellent attention to detail 
  • Result oriented and have a high sense of urgency to complete the tasks on time 
  • Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board executives, and local/international partners
  • Have a "can do" approach; who actively seeks opportunities and proposes solutions 


İŞ TANIMI

The CEO Office Administrator will report directly to the CEO as part of the CEO Office. The position will be based in Maslak Office of Yıldırım Group.
  • Coordination of CEO schedule and sets regularly scheduled team meetings, company briefings, etc
  • Coordination of ‘CEO Office’ and associated employees and teams
  • Coordination with YPH Travel team
    • Daily workflow for approvals required by CEO
    • Ensuring proper coordination for special events and conferences
  • Coordination of YPH Internal Communications team
    • Monitors quality of the program and reviews key articles prior to publication
    • Ensures YPH is meeting key milestones and goals for IC program
  • Coordination of YPH Corporate Governance relating to
    • Coordination of YPH Board and Committee Meetings
    • Monitors structure and schedule of YPH companies and Boards and coordinates meeting preparation and attendance with local or regional teams
    • Delegation of Authority
  • Receive, process and gain CEO approval of relevant YPH company executive reimbursements, travel, conference requests, etc.
  • Ensures compliance with CEOs organizational, financial and operationally focused administrative programs include but not limited to:
    • Use of MS application and file storage across all YPH companies per CEO directive
    • Restructuring and ongoing expansion of YPH company directory and integration with CRM
    • Specific HSSE programs across portfolio and meeting deadlines for initiatives
    • Standards for phone call trees and corporate message standards
  • Engages YPH and Yildirim Audit management
    • Receive schedule and include in CEO ‘Playbook’
    • Obtain results of audits and company progress for addressing deficiencies
    • Highlight areas of concern to CEO
General administrative and executive assistant tasks associated with the CEO office and COO for Yilport Holding as needed.
 

Preferred Candidate

More than 5 years of experience
Bachelor’s(Graduate), Master’s(Graduate)
Completed
English(Reading : Advanced, Writing : Advanced, Speaking : Advanced)

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Hakkımızda

YILDIRIM Şirketler Grubu, merkezi İstanbul’da bulunan 183 şirketle faaliyet gösteren ve 13,000’e yakın çalışana sahip bir şirketler topluluğudur. Grub

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Detaylı Bilgi
Yan Haklar

Servis, Yemek Kartı (Setcard, Ticket, Multinet, Sodexo vb.), Yemekhane.

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