Project Admin and Document Controller

Honeywell

Experience & Qualifications:

• Higher education (preferably in Finance, Economics or technical)
• Intermediate English
• Advance user of Microsoft Office products (Excel)
• Good communication skills
• Team worker

İŞ TANIMI

Project Admin & Document Controller 

1. Invoices

• Assist in preparing invoices and billing support documents (Acceptance protocols, delivery notes, etc.)
• Follow up invoices payment status and keep record of invoices issued and acts of acceptance in project binders and project Workspace.

        2.Finance:

• Assist to incoming invoices to right PMs and also check with the POs amounts.
• Bank guarantee Request form creating and getting approval from treasury  - Advance Payment, Performance, bid bond for PAS & AS
• Creating Procurement Approval Forms in SAP.

 
      3. Supply chain:

• Timely Record placed POs in project ETC files/ PROFIT
• Track cost invoices for POs
• Communicate with Warehouse on expected deliveries

 
4.General Administration:

• Customer correspondence, timely distribution and response
• Weekly and monthly reports on time, checked by project manager
• Project folder/binder maintenance
• Coordination of activities on assigned projects
• Any other administrative tasks related to HPS / operations

 
     5. Communication:

• Work with Project Controls on daily basis to ensure the project binders and ETC files/ PROFIT are maintained accurately and in line with HPS project requirements.

 
       6. Document Control:

• Organize and Archive Documents
• Fulfill Document Retrieval Requests
• Maintain Documents
• Prepare, operate and update Document Control Procedures in line with the Company’s Document Management System