Office Assistant

Adecco

The Adecco Group is the world’s leading HR solutions company. We believe in making the future work for everyone, and every day enable more than 3.5 million careers.

We skill, develop, and hire talent in 60 countries, enabling organisations to embrace the future of work. As a Fortune Global 500 company, we lead by example, creating shared value that fuels economies and builds better societies.

Our culture of inclusivity, entrepreneurship and teamwork empowers our 34,000 employees. We are proud to have been consistently ranked one of the 'World's Best Workplaces' by Great Place to Work®.

The Adecco Group AG is headquartered in Zurich, Switzerland (ISIN: CH0012138605) and listed on the SIX Swiss Exchange (ADEN) and powered by nine global lead brands: Adecco, Adia, Badenoch + Clark, General Assembly, Lee Hecht Harrison, Modis, Pontoon, Spring Professional, and Hired. 

We are looking for a “Office Assistant” who will join our Talent Solutions Team. 

Below are qualities we seek for this role. If this sounds like you, click Apply to let us know you’re interested!

Job Description

Candidate Search

• Conducts candidate search and provides active support for candidate sourcing
• Monitors and contacts candidates, follows up interviewed candidates when required
• Makes business related research like market trends, economy news and prepares relevant reports

Administration

• Welcoming all visitors, phone calls, and e-mails coming to the office. Diverting them to related persons and/or following up on the inquiries
• Coordination with other office assistants to give support when necessary
• Maintaining and coordinating smooth communication and document traffic
• Handling signature processes when needed and making timely delivery of such documentation
• Screening and distribution of all received posts and parcels in the office
• Delivery of all outgoing posts, mails to couriers and keep track of such outgoing documents 
• Recording all posts to keep proper track of posts and cargos
• Carrying out all clerical and secretarial functions in the office (photocopy, documentation, filing etc.)
• Keeping office contact information list ready and updated
• Managing all company labelled printing works such as business cards, envelopes, stickers, invoice and etc.

Qualifications:

• University degree in related fields
• 1-3 years of relevant experience in HR or office administration
• Good level of English
• Good process management, planning & organisation skills
• Strong communication and interpersonal skills
• Ability to work effectively with internal and external organizations
• Ability to work in international and multicultural environments