Office Assistant

Alapala Makina Gıda San. Tic. A.Ş.

Alapala; Where Tradition Meets Innovation

Founded in 1954 in Çorum, Turkey, Alapala is the oldest and most well-known company in Alapala Group. It was established with the vision of leading the milling industry. We are among the top two companies of the world and are taking big steps to fulfill our vision.

600+ turn-key projects in 100+ countries Alapala builds and services turn-key plants of any desired capacity and is one of the top 1000 exporters in Turkey. Exporting 95% of its production, it has a considerable number of turn-key references in over 100 countries on 4 continents across the globe.

We are looking for an “Office Assistant"  with following qualifications,

This position will be based in Yeşilköy, İstanbul.

Requirements

• Graduated from a University,
• Minimum 3 years experienced,
• Excellent command of both written and spoken English,
• Proficiency in MS Office applications,
• Planned, disciplined, high organizational skills and analytical thinking,
• Excellent communication skills, positive thinking,
• Be flexible and adaptive to a challenging environment,
• Residing in İstanbul (European Side).

JOB DESCRIPTION

• Welcoming visitors by greeting them, in person or on the telephone; answering or referring inquiries,
• Ensuring the operation of the company’s switchboard and telephone system in accordance with the standards,
• Notifying the relevant personnel for the resolution of the malfunctions in the telephone lines and switchboards belonging to the units of the company,
• Taking the switchboard details of the units and ensuring their distribution to the units,
• Answering questions about phone numbers and addresses of the company,
• Diverting the calls coming to the relevant personnel,
• Connecting the phones of the Senior Management and receiving and transmitting the messages of the callers,
• Preparation, updating and notification of the lists containing the communication numbers of the company,
• Distribution/collection of incoming and outgoing documents (including parcels and packages), recording all incoming documents and delivering them to the right units, institutions or organizations on time
• Performing writing, reporting and document recording works
• Distribution of subscribed newspapers/magazines
• Keeping meeting rooms clean and tidy, supporting the meeting organizations with the availability of the room etc.,
• Tracking Info Mail address and directing mails to relevant departments,
• Purchasing/ordering general Office consumption materials (stationary, medication for medicine cabinet, cakes, cookies),
• Performing the necessary operations in the IFS Program,
• Within the framework of the determined rules; Determining the documents to be archived, arranging the archive centers, keeping the documents within the periods determined in the legal legislation, destroying the documents whose storage period has been completed, with the approval of the relevant units.