Ofis Asistanı / Office Assistant

ANATRİCA ULUSLARARASI MADEN VE KİMYA YATIRIMLARI ANONİM ŞİRKETİ

QUALIFICATIONS AND JOB DESCRIPTION

We’re looking for an experienced Admin Assistant who will be responsible for assisting to executives. The position is at Anatrica office in Johannesburg.

The position requires excellent English language skills as the main communicational language in company is English.

Job description will be reviewed periodically and is subject to change by management.

RESPONSIBILITIES:

• Provide support for department management, including calendars, meetings set-up, document preparation and department meetings/activities.

• provide support and assist to different departments of company when necessary.

•Prepare and assemble communications with the management teams and external agencies to include notices, agendas, and other materials.

• Coordinate with Anatrica’s offices in other countries (Such as Turkey, Switzerland and….) for arranging Meetings and Calendars.

• Prepare presentations in different subjects and proposals integrating Excel, Word, PowerPoint files and content in order to create executive level presentations and reports.

• Heavy calendar management requiring interaction with both internal and external executives.

• Coordinate a variety of internal and external meetings, conference calls, and web meetings across multiple time zones.

• Coordinate domestic and international travel plans, including expense reporting and reimbursement.

• Perform general administrative tasks (filing, phones, mail, scanning and data entry).

• Complete other projects as assigned.

BASIC QUALIFICATIONS | EDUCATION:

•        Minimum 5 Years of previous administrative support experience.

•        Advanced knowledge of Microsoft Office skills (Word, Excel, PowerPoint, Outlook)

•        Fluent in English

•        Knowledge of French and Arabic language will be a plus.

COMPETENCIES:

•        Excellent interpersonal, written, and oral communication skills.

•        Highly organized office administration skills.

•        Ability to proactively manage projects and willingness to pitch in as needed.

•        Ability to comprehend, take notes and prepare reports in different subjects.

•        Having good relation and network in SA corporate world.

•        Ability to creatively solve problems and make informed decisions. Flexible and adapts to change.

•        Ability to prioritize and manage workload and meet deadlines in a changing environment.

•        Ability to learn new software applications with ease.

•        Ability to work independently with attention.