Document Controller

Arup Mühendislik ve Müşavirlik Ltd. Şti.

QUALIFICATIONS

We are seeking a Document Controller that will work with a team of technical designers and project managers in our Istanbul Office.

•          At least 5 years of experience as a document controller on a building construction site,
•          Excellent command of English both written and verbal,
•          Proficient in Microsoft Excel, Word, and Access Applications,
•          Quality Assurance and Project Plan preparation experience,
•          Quality Management Certificate is a plus,
•          Experience in using a Document Management Software is a plus,
•          Flexibility to work in our site offices,
•          For male candidates, military service must be completed.

JOB DESCRIPTION

•          To register internal and external documents,
•          To maintain document control register/documents for incoming and outgoing project documents,
•          To ensure the latest revision and the approval status of drawings is kept updated continuously,
•          Production of register status reports for weekly / monthly meetings and reports,
•          To maintain documents for transmittal process for project documents,
•          To expedite responses to transmittals sent for review/comment,
•          Respond to queries regarding the revision status of issued drawings/documents from  engineering/drafting personnel,
•          To update the document register & project weekly status graph,
•          To fill and archive documentation to facilitate easy retrieval at a later date,
•          To scan all documents before transmitting to Client and Contractor,
•          To prepare Record of Review and Actions Arising (RRAA) for all comments on the documents/drawings,
•          To manage the folder structure for the project folder on the server,
•          To review that the documentation sent and received is in line with the Site Procedures and Document Naming structure,
•          To review that the completeness of the files sent and received is in line with the contract requirements.
•          To monitor the submission of the document hard copies.
•          To perform all activities listed above on a document management software, if any.