Executive Office Assistant

Asmira Group

The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations.

Qualifications

· Bachelor’s degree is a must

· Highly skilled in computer programs (Office, Outlook, Social Media)

· Excellent command of English both written and spoken

· Minimum 3 years relevant work experience in the highly dynamic and complex work environment

· Excellent organizational & communication skills, time management skills, strong attention to details

· Self-disciplined, well-organized, proactive, self-starter, and self-motivated

· Ability to re-prioritize and work with multi-functional tasks

· Presentable, professional, competent

· Performing office management duties

· Have a command of corporate culture codes, has strong ethical approach, respect to privacy of personal information

· Providing and following the information between group companies

· No military obligation for male candidates

Expectations

· Schedule all appointments for the top management team with full access to their calendar, keep them informed of all actual and upcoming commitments, responsibilities & follow up appropriately,

· Coordinating, organizing, scheduling appointments, events, interviews, meetings, business travels, and/or similar activities

· Attend meetings (abroad and domestic) to take meeting minutes and track all deliverables

· Plan and optimize all travel plans

· Be an indispensable part of a well-run office

· Demonstrated ability to manage varied and conflicting demands

· Effectively communicating with all parties at all levels internally and externally (by mail, telephone, documentation, etc.)

Preferably residing in the European side of Istanbul.