Executive Assistant

AYHAN SEZER YAĞ VE GIDA END. TİC. LTD. ŞTİ.

Job Brief

We are looking for an “Executive Assistant” to perform various administrative tasks and support our company’s senior-level managers in the HQ of the company located in Akmerkez - Etiler/İstanbul!

• The Executive Assistant’s responsibilities include managing calendars, making travel arrangements, and preparing expense reports. To be successful in this role, you should be well-organized, have excellent time management and coordination skills, and be able to act without guidance
• Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members  

Responsibilities

• Act as the point of contact among executives, employees, clients, and other external partners
• Manage information flow in a timely and accurate manner
• Manage executives’ calendars and set up meetings
• Make travel and accommodation arrangements
• Rack daily expenses and prepare weekly monthly or quarterly reports
• Format information for internal and external communication – memos, emails, presentations, reports
• Take minutes during meetings
• Screen and direct phone calls and distribute correspondence

Requirements and Skills

• University degree
• Experienced as an Executive Assistant, Personal Assistant, or a similar role
• Excellent MS Office knowledge
• Outstanding organizational and time management skills
• Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)
• Excellent verbal and written communications skills
• Fluent both in English and Turkish
• Excellent business acumen and familiarity with the business environment
• Discretion and confidentiality
• Able to work in flexible working hours
• PA diploma or certification is a plus