Procurement Expert

Bilgin Enerji Yatırım Holding A.Ş.

Job Description;

Procurement Expert 

Procurement expert is responsible to manage the company’s supply of products-services and strategizing to find cost-effective deals and suppliers.

Required profile

• To be employed in our İSTANBUL / Beykoz office
• Resides or be able to reside in the Anatolian / Europe side of İSTANBUL
• Ability to function effectively both independently and collaboratively within a team environment
• Ability to establish and maintain working relationships with a diverse group of project staff, public officials and professionals.
•  Ability to participate in team planning
•  Ability to take initiative to identify and propose new tasks and procedures to improve
• the team’s organizational and project management environment.
• Ability to manage time and prioritize tasks, producing quality products within tight time constraints.
•  Attention to detail resulting in accurate, timely completion of work that contributes to the overall desired project outcomes
• Ability to proofread and edit for punctuation, grammar, spelling, and clarity. ability to plan, to control and to organize database management
• Self motivated and open to personal development

Procurement Responsibilities

• Process ownership of Purchase to Pay (P2P). Giving orders, tracking shipment of the order, receipt of the good/service by warehouse/beneficiary, booking approved invoices and ensuring the payment of the invoice.
• Responsible for evaluating suppliers, products, and services, negotiating contracts, and ensuring that approved purchases are cost-efficient and of high quality.
• Responsible of executing procurement activities in line with Bilgin Güç Santralleri Guideline.
• Devise and use fruitful sourcing strategies
• Discover profitable suppliers and initiate business and organization partnerships
• Negotiate with external vendors to secure advantageous terms
• Collaborate with key persons to ensure clarity of the specifications and expectations of the company
• Perform risk management for supply contracts and agreements
• Build a culture of long-term saving on procurement costs
• Track and report vendor performance
• Ensure further development of procurement processes, managing the major interface to Power Plant Management, Project Management, Legal, Insurance, Tax, HSEQ, etc.
• Perform tender processes (identification of suppliers, application of frame contracts, challenging specifications, tender evaluations, proposal and alignment of supplier shortlist for negotiations, negotiation and contracting)
• Perform supplier performance and risk evaluations; identify, implement and monitor supplier development or corrective action plan

Commercial Responsibilities

• In operational phase, collecting the Contractual deliverables (Performance Bank Guarantees, insurance policies, etc.)
• Provide commercial input to the tender documents
• Ensure Contractual payments are done according to the Contracts and in line with Budget
• Follow-up of the progress payments and collecting all necessary approvals for each payment request
• SAP MM Module Management

Logistics Responsibilities

• Management of import and export activities for new and/or repair parts and machines
• Having sufficient knowledge about customs clearence activities
• Manages bidding process for transportation
• Involve dealing with goods preparation, shipment receipts, and shipment deliveries.
• Involve in shipping documentation preparation, coordination of accounting, customs broker and Ship To/ Ship From company

Administrative Responsibilities

• Responsible for vendor records to the SAP system
• To ensure the signature of the Contractor is authorized by checking the list of authorized signatures of the Contractor
• Track hard copy original contracts until the completion of legal, tax and accounting approvals.
• To ensure that stamp tax is paid without any delay for each contract.
• To send signed contract copies to the Contractors after the Contract signing and stamp tax payment
• Handing over the approved invoices to Accounting department
• To be contact point between Accounting Department and Contractors regarding accounting issues
• Keeping records and follow up of procurement activities.
• Maintain and follow up electronic and hard copy filing for procurement related documents.
• Assist in all commercial relevant areas of procurement, contract management, claim management,
• Preparation of tenders, comparison of offers, tender evaluation etc.
• Ensure the flow of information and physical documents between commercial team and related departments.
• To create MOMs when required
• To create presentations when required
• Responsible of all procurement related document administration

     Professional experience

• University degree of BA Economics or Engineering
• Technical or Legal knowledge
• General knowledge in the field of energy
• Basic knowledge of Project Management Standards
• Communication and motivation skills
• Organizational skills, reliability, accuracy
• Knowledge of MS office programs
• English language skills