Executive Assistant

Burda Bebek Ürünleri San. ve Tic. A.Ş.

We are looking for a passionate

“Executive Assistant”

to join our dynamic team.

If you want to to be our next teammate and if the following criterias & job description fit to you, we are waiting for your application!

Experience

• University degree
• Min. 2 years of job experience as Executive Assistant

Are you someone who:

• Has strong knowledge of MS Office Programs (Excel, Outlook, PowerPoint and Word).
• Is fluent in English both oral and written
• Has good communication skills
• Has the ability to think analytically and reporting
• Is proactive, initiative taker, stress tolerance and extremely detail-oriented
• Is successfull at planning, organizating and time management
• Is able to multitask and prioritise tasks
• Has the ability to handle highly sensitive/confidential material and information appropriately
• Is adaptive to flexible working hours
• Has no travel restrictions
• Lives in İstanbul Anatolian Side

What will you do:

• Organizing daily/weekly meetings and calls of GM and making the necessary planning by folllowing the daily work flow and agenda
• Understanding and awareness of the GM’s needs and priorities to ensure daily operations run smoothly
• Attending to meetings, making the necessary preparations, taking meeting notes, follow up actions, notes with related units
• Preparing for board meetings, which includes drafting agendas, gathering and printing all necessary documents, and organizing refreshments
• Compiles, composes, and edits detailed memos, e-mails, correspondence, reports, speeches,  and/archives documents
• Managing information flow in a timely and accurate manner
• Prepares presentations and consolidates reports under guidance
• Act as key contact between the GM and his team
• Responsible for communication tasks within the area of responsibility, ensuring knowledge and information is shared and keeping others up to date
• Creating documents, reports and presentations to support business management in both internal and external affairs
• Acting as a point of contact for internal/external enquiries by phone and email, initiates action and makes judgments about urgency of issues