QUALIFICATIONS AND JOB DESCRIPTION
An international company is looking for a profile who can act as executive and personal assistant to managers in their Ankara Branch. Working environment is in English.
Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
Compose, type, and distribute meeting notes, routine correspondence, and reports.
Maintaining appropriate records, files and documentations
Greet visitors and callers, handle their inquiries, and direct them to the appropriate persons according to their needs.
Arranging and coordinating all meetings and logistics both internal and external, including dining and other events (both local and international),
Handling all travel arrangements, including hotel & flight bookings, visas and airport transfers,
Operate office equipment such as fax & copy machine, phone system, and use computer for spreadsheet, word processing, and other applications.
Conduct procurements if required
Proactively identifying and resolving manager needs,
Review work done by others to check for correct spelling and grammar, ensure that company format policies are followed, and recommend revisions.
Take the office administrator role when needed
Translator role English-Turkish-English when required.
Graduation form related fields and/or more than 5 years of executive and personal assistance experience in a dynamic work environment
Excellent command of both spoken and written English
Excellent time management, organizational, and communication skills
Excellent command of MS Office programs
Strong work ethic, highly responsive with a warm attitude.
Stress tolerance, pro-active and self-motivated, willing to take responsibility
Excellent organizational skills and disciplined for follow-up,
Self-starter, well-organized, extremely detail-oriented,
Excellent time management and prioritization skills