Administrative Assistant

ELECTRA IC

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.

What does an Administrative Assistant do? 

 Administrative Assistant responsibilities include making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. If you also have previous experience as a Secretary or Executive administrative assistant and familiarity within our industry, we’d like to meet you. 

 Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.

 

Responsibilities 

• Answer and direct phone calls 

• Organize and schedule appointments 

• Plan meetings and take detailed minutes 

• Write and distribute email, correspondence memos, letters, faxes and forms 

• Assist in the preparation of regularly scheduled reports 

• Develop and maintain a filing system 

• Update and maintain office policies and procedures 

• Order office supplies and research new deals and suppliers 

• Maintain contact lists 

• Coordinates trainings to include agenda development, training materials and presentations, communication, follow up and feedback to the participants. 

• Book travel arrangements 

• Submit and reconcile expense reports 

• Main point of contact for our quality processes like ISO9001, ISO14001 and ISO27001. 

• Provide general support to visitors 

• Act as the point of contact for internal and external clients 

• Maintain the News page on our web site Requirements • Proven experience as an administrative assistant, office admin assistant 

• Excellent command of written and spoken English. Not required but good command of written and spoken German will be a plus. 

• Knowledge of office management systems and procedures 

• Working knowledge of office equipment, like printers and fax machines • Proficiency in MS Office (MS Excel and MS PowerPoint, in particular) 

• Excellent time management skills and the ability to prioritize work 

• Attention to detail and problem solving skills 

• Excellent written and verbal communication skills 

• Strong organizational skills with the ability to multi-task 

• High School degree; additional qualification as an Administrative assistant or Secretary will be a plus. 

Responsibilities 

• Answer and direct phone calls 

• Organize and schedule appointments 

• Plan meetings and take detailed minutes 

• Write and distribute email, correspondence memos, letters, faxes and forms 

• Assist in the preparation of regularly scheduled reports 

• Develop and maintain a filing system 

• Update and maintain office policies and procedures 

• Order office supplies and research new deals and suppliers 

• Maintain contact lists 

• Coordinates trainings to include agenda development, training materials and presentations, communication, follow up and feedback to the participants. 

• Book travel arrangements 

• Submit and reconcile expense reports 

• Main point of contact for our quality processes like ISO9001, ISO14001 and ISO27001. 

• Provide general support to visitors 

• Act as the point of contact for internal and external clients 

• Maintain the News page on our web site Requirements 

• Proven experience as an administrative assistant, office admin assistant 

• Excellent command of written and spoken English. Not required but good command of written and spoken German will be a plus. 

• Knowledge of office management systems and procedures 

• Working knowledge of office equipment, like printers and fax machines 

• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular) 

• Excellent time management skills and the ability to prioritize work 

• Attention to detail and problem solving skills 

• Excellent written and verbal communication skills 

• Strong organizational skills with the ability to multi-task 

• High School degree; additional qualification as an Administrative assistant or Secretary will be a plus.