Assistant To CEO

Hidden Firm

We are looking for an “Assistant to CEO" to be employed in our Headquarters, İstanbul - Maslak with the following qualifications.

QUALIFICATIONS

• Bachelor’s degree in related fields,
• At least 5 years of experience as an Executive Assistant,
• Attention to detail combined with proactive attitude, very good communication and interpersonal skills,
• Outstanding organizational and time management skills,
• Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround,
• Ability to maintain a high level of integrity and discretion in handling confidential information,
• Multitask & result oriented point of view,
• Be flexible and adaptive to challenges,
• Computer literate; advanced level in using Microsoft tools, especially word, excel, powerpoint,
• High level of written and spoken English,
• Presentable,
• Self-motivated and a good team player, having the ability to establish and keep positive relations within the team,
• Able to work within a fast-paced and hard working environment.

JOB DESCRIBTION

• Managing complex and heavy calendar of the CEO
• Planning the daily and monthly work-flow and agenda of the CEO,
• Assisting the CEO in all management routines, planning all calendar of appointments, conference calls, meetings, and coordinating related arrangements,
• Reviewing incoming phones, questions and requests, bringing up the problems and solutions,
• Organizing all domestic and international travels of the CEO and his family, including passport and visa procedures,
• Handling all business and private trip hotel booking and payment. 
• Preparation of travel documents, organizing accommodation and transportation,
• Collaborate and work closely within business units,
• Managing general and administrative processes, postal and cargo transactions of the office,
• Managing/coordinating meeting, invitation and organizational processes,
• Behaving as the key contact person to facilitate a smooth, clear and timely efficient communication between the CEO and the team and external stakeholders,
• Representing the company's values and corporate approach,
• No restriction to travel