Executive Assistant

MANAY CPA INC

• This position will be providing core support functions for our CEO both on a business and personal level.
• Provides administrative support for the Executive Leadership Team, and acts as the office manager
• Manages daily and weekly activities
• Personal and Business Calendar & Meeting management—sets/changes/confirms appointments, registers for/rsvp to events, protects blocks of time for work, proactively monitors and balances out external commitments throughout the workweek
• Travel and logistics coordination—books travel and lodging as needed; provide directions, traffic estimates/travel time, parking details; regularly tabulates and reconciles mileage for reporting
• Appointment readiness—proactive in preparation of materials to take to meetings, post-meeting support for action items and other follow-ups
• Provides reminders and manage time inside the office to maximize productivity
• Take care of email and LinkedIn management duties and update contact lists when necessary - including writing, proofreading, and sending emails
• Screen, answer, and return phone calls/Whatsapp/text messages in a professional manner
• Maintains client information on CRM system
• Performs administrative functions such as ordering department supplies, arranging for equipment repairs, servicing equipment, including seeking proper authorization for items requiring prior approval
• Assists with food orders, luncheon planning, and planning of other business-related meetings as requested
• Performs other clerical duties such as filing, photocopying, scanning, faxing, tracking, and archiving while maintaining a meticulous online filing system
• Prepares documents, letters, presentations, and other communication materials for internal distribution, types and spell-checks documents, creates graphs and other displays
• Contributes to team effort by accomplishing related results as needed
• Prepares, checks, and processes expense reports/client documents
• At slow times, may focus primarily on data entry
• Assist accounting, HR and/or marketing departments as needed

Manay CPA provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.