Personal Assistant to the General Manager

Mandarin Oriental Bodrum

To organise and look after the reservations that comes through the Executive Office, ensuring that the guests stay goes smoothly

To handle reservations for the General Manager’s business travel arrangements

To coordinate interview process for candidates and coordinate travel arrangements for MOBOD colleagues

To prioritise the General Managers workload on a daily basis, ensuring deadlines are kept

To create presentations using Powerpoint

To draft correspondence for the General Manager

To handle the General Manager’s diaries

To organise internal meetings, ensuring effective inter-departmental communication

To handle the general day-to-day correspondence and internal administration; photocopying and filing

To prepare accurate meeting minutes in a timely manner

To answer the telephone and take messages for the General Manager

To keep the General Manager’s contacts database up-to-date

To ensure that there are sufficient stationery supplies at all times

To ensure that appropriate action is taken on matters arising during absences and keep relevant persons informed of all developments.

Maintain a high degree of confidentiality, diplomacy and attention to details in all matters pertaining to the General Manager.

To manage all administration and coordination of all Executive Offices

To support GM & DOF & DOSM on the budgeting process by preparing reports, presentations and all other required supportive documents

To review contracts from a linguistic point of view and provide translation if necessary

Developing, reviewing, and improving administrative affairs required for the Executive Office

Planning and scheduling meetings, interviews, and orientations

To coordinate daily calendars of GM&HM

To act as the point of contact between executives and employees

To make travel arrangements of GM & HM

To reply / manage required correspondence on behalf of GM

To manage phone calls and emails

To respond promptly to the queries Facilitate internal communication

To prepare and review all necessary reports and schedules to ensure accuracy and efficiency

To maintain strong knowledge of MOHG quality standards, provide necessary reports ad presentations

To address guest issues / concerns in accurate and timely manner with GM, EXCOM and HODs

Qualifications:

At least 3 years working experience

Excellent written and spoken English and Turkish

Good knowledge of Word, Excel, PowerPoint

Must able to handle multiple tasks simultaneously, be enthusiastic and have initiative