Logistics Assistant

Mayday Arama Kurtarma Eğitim ve Danış. Hiz. LTD Ş

ABOUT MAYDAY

Stichting Mayday Rescue Foundation is an international not for profit organisation. Mayday seeks to protect civilians against the effects of war and natural disaster by enabling them to protect themselves. We work where we are most needed: we seek to support the communities that are the most vulnerable and the most exposed to threats from conflict or natural disaster. We build solutions to the problem at hand. Our customers are the civilians we protect. Our method is the capability we build from amongst them. The training and equipment of civilian protection/community resilience capabilities is a means to an end. We measure our performance by how good our teams’ civilian protection service is, as judged by the civilians they, and we serve.

Mayday Rescue Foundation is an equal opportunities employer and applications are actively encouraged from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.

SCOPE OF WORK

The Logistics Assistant will support and report to the Procurement and Logistics Manager based in Istanbul by ensuring the assistance for appropriate management of all logistics requirements for Mayday Rescue operations. S/he will implement best practices in back-office support and in logistics preparations that reflect donor requirements and Mayday Rescue procedures and standards.

TERMS OF REFERENCE

Job Title: Logistics Assistant

Grade: F

Duty Station: Istanbul

Contracting Type: 2 Months contract

Line Manager: Procurement and Logistics Manager

Line management responsibility: NA

Full/Part Time: Full time

Probation Period: NA

The Logistics Assistant will perform the following duties:

• Performs essential duties within the logistics department that require a constant follow up. The position is an administrative position that ensures effective workflow within the mission.
• The logistics assistant is the back-office supporting to the Procurement and Logistics Manager in day to day management as preparing purchase, tender documents, following up purchase requisitions, purchase orders, order receiving and payments and also checking logistics documentation and arranging and following up the goods movements.
• The assistant supports verifying current procurement, freight forwarding and warehouse inventory, on document base and on the database system.
• Supports to verify that the quality, type, and quantity are matching with the purchase order. Any variations from the purchase order must be resolved by contacting the vendor.
• The assistant needs to have sharp communication skills for settling any shipment misunderstandings. Communications with vendors may be in the form of phone calls, email, and other written means.
• Keeping asset and inventory records and updating periodically.
• Updating procurement tracker.
• Any other duties as assigned by the Procurement and Logistics Manager

Qualifications, education, experience and competencies.

• Applications are invited from persons with the following qualifications or similar and relevant experience:
• High school is mandatory. University degree is preferred “Business Administration, Management, Transport or relevant field”.
• At least 1-year working experience in logistics or procurement or relevant field.
• Possess the ability to multi-task and problem-solving.
• Good IT skills to realise efficiencies and use data for analytical purposes.
• Good interpersonal skills with the ability to build effective working relationships at all levels
• Excellent oral and written communication skills
• Possess the ability to plan, prioritise and organise self.
• Ability to work under pressure and to meet deadlines.
• Fluency in spoken and written English and Turkish. Knowledge of Arabic is an advantage.
• Turkish citizenship is required for this position.

HOW TO APPLY

Mayday Rescue is committed to diversity, inclusion and equal opportunities within its workforce, regardless of race, colour, gender, nationality, age, religious and political believes, or sexual orientation.

Mayday Rescue encourages qualified female and male candidates, to apply to become a part of our team. If you find yourself a good match for this position, and if you are interested in joining a highly dynamic team and having a direct positive impact on Mayday’s programmes,  please attach your CV and covering letter.

Application deadline: 10th May 2019