Executive Assistant To General Manager

NOBEL İLAÇ SAN.VE TİC.A.Ş.

Qualifications:

• Graduated from a university,
• Preferably at least 2 years of experience in a similar position,
• Good command of written and spoken English (Proficiency in German is a plus),
• Strong planning, organization and follow-up skills,
• Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround,
• Ability to maintain a high level of integrity and discretion in handling confidential information,
• Multitask & result oriented point of view,
• Computer literate; advanced level in using Microsoft tools , especially PowerPoint,
• Attention to details.

?Job Description:

• General Manager's daily, weekly and monthly work plan create an agenda of its activities and follow up,
• Ensure that the General Manager manages his time optimally by managing the meeting, conversation, and telephone traffic on a daily basis,
• Organizing all domestic and international travels of the General Manager, from passport and visa procedures to the follow-up of advance requests and expenses,
• Attending meetings and taking notes, preparing presentations and reports when necessary, in line with the request of the General Manager,
• Preparing the necessary internal/external correspondence,
• Providing and directing communication with employees when necessary, according to the expectations of the manager,
• Preparing the documentation of the General Directorate, filing and storing important documents in the system,
• To provide information flow between the General Manager and departments by preparing the documentation in correspondence with official institutions (notes and routing of the signed documents),
• Establishing and maintaining the order of the office, and making the necessary arrangements,
• Create and follow up the purchasing requests related to the approval of the manager, to meet the stationery needs.