Office Assistant and Receptionist

OXFORD YAYINCILIK LTD ŞTİ

We are looking for an Office Assistant and Receptionist who will act as;

• the admin employee for all departments, 
• the digital support contact for user & network problems,
• the office boy when there is a third-party delivery or a process to follow in SGK, tax authority and banks. 

This position will be based in Istanbul, Turkey.

The main responsibilities of the position are:

Receptionist Responsibilities

• Welcomes visitors by greeting them, in person or on the telephone; answering or referring inquiries
• Directs visitors by maintaining employee and department directories
• Maintains security as well as Health and Safety in the workplace by following procedures
• Maintains a safe and clean reception area by complying with procedures, rules, and regulations
• Receives cargo and hands to the related employees, track the invoice of cargo according to the departments and track the incoming lists
• Keeps meeting rooms clean and tidy, supports the meeting organisations with the availability of the rooms etc.

General Admin Responsibilities to support the Office Manager

• Delivers the invoices to the related employees in the departments for approvals
• Purchases general office consumption materials from outside of the office
• Makes hotel & flight ticket arrangements for the employee under the control of the Office Manager, reviews and confirms the related invoices at the end of each month
• Supports Office Manager in the procurement process; Collecting all stationery & general consumption materials requests from all departments and getting quotations
• Follows the periodical maintenance of the office equipment according to the Health & Safety Procedures -in contact with the local H&S Coordinator
• Tracks car issues, directs & supports employees about the related issue
• Gives support and provides the necessary materials for internal & external company events.

 Key Contact for IT support

• Acts as OUP Turkey’s key contact to liaise closely with colleagues in the ELT PDT and Global Technology to support digital-related issues including troubleshooting issues, server issues, ID/password issues.
• Acts as a key contact for digital and application-related troubleshooting and issues, including databases, CRM and ERP systems.