Division Assistant

Strategic Commercial Operations Division Assistant will be responsible for providing administrative support to all functions under StratCO in terms of Purchase orders, material purchases, payment and invoice follow-ups, travel and visa arrangements, vendor creations, assist with meeting scheduling and related tasks.

• BA/BS degree required
• Relevant experience in the pharmaceutical industry is a plus.
• Experience/ability to work in a matrix organization..
• Demonstrable experience in customer relationship management.
• Desire to continuously upskill and develop oneself.
• Flexibility, team work and a collaborative mind set are essential.
• Passion for excitement, change and innovation.
• Good oral and written communication skills in Turkish and English.
• Strong interpersonal, communication and presentation skills.
• Strong organizational skills with a proven ability to prioritize and work independently.
• Good command of MS Office Applications (Word, Excel, Powerpoint).
• Willingness to work in a dynamic environment with high result-orientation.
• Ability to manage multiple, complex tasks within the same timeframe.
• Can respond to tight timelines and ability to present and work at all levels of the organization.
• Ability to work flexible hours.

İŞ TANIMI

You will be expected to:

• Support material and service supply
• Submit Purchase Orders, track the payments and the invoice circulation, work with the account payable department concerning the payments
• Be responsible for vendor creation processes, manage 3rd party contracts, work with the procurement department and the vendors.
• Maintain outlook calenders, assist with meeting scheduling, conference room reservations, teleconference set-up and associated meeting logistics for meetings.
• Coordinate travel and visa arrangements
• Support Functions in terms of data entry and other assigned functional tasks.