Crewing Operations Assistant

Sektöründe Öncü Firma

QUALIFICATIONS AND JOB DESCRIPTION

Crew Operations Assistant

We are looking to employ a dedicated Crewing Assistant with strong organizational skills and attention to detail who will assist in coordinating office activities and operations to secure efficiency and compliance with company policies. If you are interested to work in an international environment and enjoy a role in an organization where teamwork, integrity, and recognition are important values together with an ambitious and result-oriented culture, you’re just the kind of person we’re looking for.

Only English resumes will be considered.

Requirements

•  Bachelor’s degree
•  0-1 year of experience (a relevant experience in a similar role would be an added advantage)
•  Highly computer literate with capability in email, MS Office, and related business and communication tools
•  Well-organized with an ability to accurately follow instructions

Person Specification

•  Strong communication skills
•  Effective people management skills
•  Remarkable conflict management and decision-making skills
•  Organizational and time management skills
•  Ability to multi-task and handle constantly changing priorities
•  An eye for detail and the ability to maintain a very high level of accuracy
•  Proficient in both verbal and written English
•  Excellent interpersonal skills with the ability to manage sensitive and confidential situations with professionalism

Key Responsibilities

•  Managing crew changes for allocated vessels
•  Responsible for liaising with vessels, and planning of crew changes
•  Arrange and support travel arrangements, and transfer processes of employees/crew (Crew Logistics)
•  Ensure the logistics of crew change are well coordinated with all parties involved.
•  Liaise with crew agents and port agents for crew joining/repatriation, including the booking of flights and visa applications where required
•  Assist with the recruitment process by identifying candidates - ensure candidates are equipped with the relevant requirements (medical, competence certificate/qualification documents)
•  Compilation and management of sea staff contracts
•  Constant communication and interaction with the crew
•  Assist with all crew issues
•  Updating of crew’s personal records and certification in the crew management system 
•  Maintain a proper and user-friendly filing and document control system for recording and tracking all documents for the team and department
•  Contributes to team effort by undertaking related tasks as needed
•  Assist in any ad-hoc duties, projects, and activities as and when required.