Satın Alma Müdürü

SHERATON

PURCHASING MANAGER

Job Description

Job Summary

Functions as the property’s strategic leader for the purchasing of supplies and products used at a location. Formulates an approved vendors list encompassing all categories. Purchases and approves payment of items following the correct procedures that have been established.

CANDIDATE PROFILE

Required Education and Experience

4-year bachelor's degree in Finance and Accounting or related major.

Experience in Hospitality is mandatory.

Min 5 years experience as Purchasing Manager in Istanbul.

CORE WORK ACTIVITIES

·         Ensures accurate administration of all invoices and adheres to proper bookkeeping procedures.

·         Maintains operations by developing policies and procedures.

·         Ensures compliance with all applicable laws and regulations.

·         Ensures inspection of all deliveries to verify accuracy and quality of product.

·         Ensures compliance with food handling and sanitation standards.

·         Implements and enforces all control procedures for property goods entering through the purchasing/receiving areas.

·         Ensures staff is properly trained regarding procedures, sanitation, equipment handling and chemical usage.

·         Ensures compliance with sanitary procedures.

·         Maintains inventory controls for proper levels, dating, rotation, requisitions etc.

·         Calculate figures for food inventories, orders, and costs.

·         Maintain clear and organized records to ensure all reports and invoices are filed and stored properly.

·         Post invoices using computer programs.

·         Conduct inventory audits to determine inventory levels and needs.

·         Complete requisition forms for inventory and supplies.

·         Notify manager/supervisor of low stock levels.

·         Verify and track received inventory and complete inventory reports and logs.

·         Reconcile shipping invoices and receiving reports to ensure count accuracy.

·         Refuse acceptance of damaged, unacceptable, or incorrect items.

·         Troubleshoot vendor delivery issues and oversee return process.

·         Monitor PAR levels for all food items to ensure proper levels.

·         Report accidents, injuries, and unsafe work conditions to manager; complete safety training and certifications.

·         Follow all company policies and procedures; ensure uniform and personal appearance are clean and professional.

·         Maintain confidentiality of proprietary information and protect company assets.

Leading Purchasing Operations

·         Supervises operations of Purchasing Department.

·         Utilizes interpersonal and communication skills to lead, influence, and encourage others; advocates sound financial/business decision making; demonstrates honesty/integrity; leads by example.

·         Ensures employees understand expectations and parameters.

·         Communicates performance expectations in accordance with job descriptions for each position.

·         Establishes and maintains open, collaborative relationships with employees and ensures employees do the same within the team.

·         Solicits employee feedback and uses an "open door policy."

·         Supports a departmental orientation program for employees to receive the appropriate new hiring training to successfully perform their job.

·         Reviews employee satisfaction results to identify and address employee problems or concerns.

·         Ensures property policies are administered fairly and consistently.

Demonstrating and Applying Accounting Knowledge

·         Demonstrates knowledge of job-relevant issues, products, systems, and processes.

·         Uses computers and computer systems (including hardware and software) to program, write software, set up functions, enter data, or process information.

·         Uses relevant information and individual judgment to determine whether events or processes comply with laws, regulations, or standards.

·         Keeps up-to-date technically and applying new knowledge to your job.

·         Demonstrates knowledge of budgets, operating statements and payroll progress reports as needed to maintain financial management of the department.

Maintaining Finance and Accounting Goals

·         Submits reports in a timely manner, ensuring delivery deadlines.

·         Ensures profits and losses are documented accurately.

·         Achieves and exceeds goals including performance goals, budget goals, team goals, etc.

·         Develops specific goals and plans to prioritize, organize, and accomplishes his/her work.

·         Monitors all taxes that apply, ensuring that taxes are current, collected and/or accrued.

·         Manages to achieve or exceed budgeted goals.

·         Manages department's controllable expenses to achieve or exceed budgeted goals.

Additional Responsibilities

·         Provides information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.

·         Empowers employees to provide excellent customer service.

·         Keeps departments informed by confirming and clarifying purchase orders or contracts.

·         Analyzes information and evaluates results to choose the best solution and solve problems.

·         Provide direction and assistance to other organizational units regarding accounting and budgeting policies and procedures, and efficient control and utilization of financial resources.

·         Informs and/or updates the executives, the peers and the subordinates on relevant information in a timely manner.