Administrative Affairs Specialist

TOYOTA BOSHOKU TÜRKİYE OTOMOTİV SAN.VE TİC.A.Ş.

• Bachelor's degree from related faculties of universities,
• At least 3 years of experience in Administration area,
• Candidates who took responsibilities in organization of catering, transportation, cleaning and building management,
• Strong knowledge of Microsoft Office Programs (especially Excel),
• Analytical thinking and strong reporting, organizational skills, and attention to details,
• Strong communication skill and good at Teamwork,
• Having a result and solution oriented working approach,
• Has ability to take initiative,
• Excellent verbal and written skills in English,
• Able to travel abroad for training/business,
• Driving license with experience,
• Completed military service for male candidates,
• Living or able to live in Sakarya or Kocaeli (İzmit).

Job Description:

• Taking an active role with a continuous improvement perspective in general administrative work processes
• Preparation of daily, weekly and monthly reports of Administrative Affairs
• Follow up of office logistics (supply and inventory management of all kinds of stationery, cleaning, and kitchen supplies)
• Guiding the traveling staff about their travel (hotel, flight ticket, etc.),
• Follow-up of domestic / international travel transactions and visa procedures,
• Managing catering service-related policies and standards for the delivery of purchasing and/serving preparation.
• Organizing office layout and needs within the scope of Administrative Affairs,
• Managing the processes related building maintenance, repair activities and directing the suppliers,
• Control and tracking of company vehicles and rental vehicles,
• Follow-up of domestic / international travel transactions and visa procedures,
• Managing internal/external security, cleaning, landscape, pest control services
• Preparing the Administrative Affairs budget, realizing the budget targets and controlling occurred costs.