Executive Assistant

ÜNİTE BİLGİ TEKNOLOJİLERİ A.Ş

Unite, founded in 1998, is the leader in digital workforce solutions in Turkey. We aim to transform the way our customers conduct business by leveraging the latest digital technologies.

Our expertise lies in understanding the importance of technology to business, the requirement for return on technology investments and the need for an accountable business partner whose core focus is integrating business with technology.

We are looking for an "Executive Assistant" who will provide administrative support to the manager within the framework of the duties defined.

Responsibilities

• Preparing an appointment calendar by evaluating incoming appointment requests and presenting them to the manager,
• Managing the manager's agenda, arranging the meetings, notifying the meeting attendance and accompanying the meetings when necessary,
• Answering phone calls on behalf of the manager, keeping records of all contact information and making necessary updates,
• Preparing the necessary documentation for the research, reports, texts and presentations required by the manager,
• Managing incoming and outgoing documents, telephone and e-mail traffic accurately, quickly and effectively,
• Creating the work flow of the manager in coordination with all employees in the company,
• Making domestic and international travel organizations, to organize passport and visa procedures,
• Making the necessary organizations for the reception and hosting of the guests,
• Cooperating with the relevant units in the execution of all kinds of postal/cargo transactions,
• Providing general office support and office organization.

Qualifications

• Graduated from related departments of universities,
• Minimum 3 years of experience as an Executive Assistant,
• Making an organize travel and business,
• Diction properly, able to keep up with intense work tempo, dynamic, responsible,
• Excellent command of both written and spoken,
• Knowing the rules of official correspondence and protocol, 
• Time management, planning and organizational skills are advanced, Business follow-up and analysis skills are high, 
• Able to use computer and MS programs (Word, Excel, PowerPoint, Outlook etc.) well, 
• Having knowledge of office management operation and procedures.
• Ability to successful in human relations, friendly, presentable, positive, solution-oriented, open to development and change.

Join the Digital transforming the future of work as a Part of the Unite!