HR Deputy Manager

VF Vize Danışmanlık Hizmetleri Tic. Ltd. Şti. VF

VFS Global is the world’s leading outsourcing and technology services specialist for governments and diplomatic missions worldwide. With 3093 Application Centres and operations in 147 countries across five continents, VFS Global serves the interests of 62 client governments. The company has successfully processed over 203 million applications since inception in 2001.

We are looking for HR Deputy Manager for our HR Department in Istanbul, Turkey.

• University degree
• Minimum 5 years work experience in a field of HR, focusing on HR partnering, payroll, recruitment and employee relations, is a must
• Basic knowledge of Human Resources processes and procedures, preferably within a multi-cultural environment and with/through all levels of the organisation
• Ability to analyse data and/or situation, maintain high accuracy and work quality standards, demonstrate problem solving skills
• Ability to establish credibility and drive results
• Analytical and communication skills
• Energetic, self-motivated and dedicated
• Good verbal and written communication skills in English (French or Arabic is a plus)
• Good command of Microsoft office (SAP Success Factors knowledge is a plus)
• No military obligation for male candidates

Job Description

• Provide a generalist HR support service mainly on HR Administration, Recruitment & Induction, Performance Management, Employee Engagement and Employee Relations
• Appropriately manage day-to-day HR administration ensuring service excellence and full legal compliance on Employee matters, e.g. employment certificates, social, pension and health fund reports, official statistics and other official documentation.
• Run monthly payroll process working closely with external Payroll Provider and transfer appropriate data to Finance Team. Collect and maintain necessary data (payable bonuses, sick leave, vacation data, Overtime information) from Line Managers to complete the payroll file. Assist Employees to ensure understanding of monthly payment.  
• Ensure all documents are completed during the Vetting/Re-vetting process; necessary data are confirmed during the recruiting process but no later than the end of probation period. Support and guide Line Managers if they seek help completing the process.
• Prepare all necessary documents during Joining and Exit formalities, ensure internal communication, prepare offer letters and contracts, run Induction relevant to HR issues, policies and rules.
• Coordinate recruiting process, run interviews and organize the on-boarding.  
• Maintain employee personal files both electronically and paper based. Ensure that all data are up to date, ready to make reports anytime.
• Provide support for employees who require advice on employment rights, changes to terms and conditions.
• Continuously seek for opportunities to develop, train and educate HR processes, policies and procedures in order to ensure the consistency, efficiency and quality of Employee experiences.