Event Assistant

WYG Türkiye

QUALIFICATIONS AND JOB DESCRIPTION

WYG Türkiye is currently seeking a skilled Event Assistant to join our Project Management team in Ankara.

This position requires specific qualifications, which include:

• Bachelor’s degree in Tourism and Hotel Management, Hospitality, Public relations, or Marketing, and/or equivalent years’ experience in meeting planning or related business,
• Intermediate experience in marketing, project, and program management,
• Knowledge on air fares and ticketing rules and service charges,
• Strong negotiation skills,
• Minimum 2 years’ experience in event management,
• Network within the sector will be a definite advantage,
• Experience with high level executive meetings a plus,
• Candidates should have excellent presentation skills,
• Exceptional work ethic and commitment,
• Proven leadership skills and experience managing third party vendors,
• Exceptionally detail oriented and conscientious with excellent planning and organizational skills,
• Ability to work effectively in a shared services environment,
• No Travel Restrictions,
• Strong Microsoft Word, Excel, and PowerPoint Skills,
• Excellent command of English (written and spoken).

JOB DESCRIPTION 

Assisting in;

• Site Selection: Responsible for researching meeting sites, conducting bidding processes, and recommending venues according to event requirements (location, size, cost, etc.). Negotiate event agreements to achieve maximum cost savings opportunities,
• Contract Negotiation: Negotiate hotel and offsite venue contracts while adhering to all WYG Turkey processes,
• Event Management: Oversee various company events from inception to completion including venue selection, contracting venue and third-party vendors and all aspects of the including attendee management, registration websites, rooming, transportation, food & beverage, and all logistics coordination,
• Develop detailed pre-event budget estimates, track related expenses, and negotiated savings, post event invoice reconciliation and final budget reports for each event,
• Develop excellent relations with sub-contractors (travel agencies, project offices, advertisement companies etc.),
• Cost management of the activities related to subcontractors and preparation of the financial reports.