Event Management Assistant

WYG Türkiye

QUALIFICATIONS

• Bachelor’s degree in Tourism and Hotel Management, Hospitality, Public relations, or Marketing, and/or equivalent years’ experience in meeting planning or related business
• Intermediate experience in marketing, project, and program management
• Knowledge on air fares and ticketing rules and service charges
• Strong negotiation skills
• Minimum 2 years’ experience in event management
• Network within the sector will be a definite advantage
• Experience with high level executive meetings a plus
• Candidates should have excellent presentation skills
• Exceptional work ethic and commitment
• Proven leadership skills and experience managing third party vendors
• Exceptionally detail oriented and conscientious with excellent planning and organizational skills
• Ability to work effectively in a shared services environment
• No Travel Restrictions
• Strong Microsoft Word, Excel, and PowerPoint Skills
• Excellent command of English (written and spoken)

JOB DESCRIPTION 

• Assisting in;
  •  Site Selection: Responsible for researching meeting sites, conduct bidding processes, and recommend venues according to event requirements (location, size, cost, etc.). Negotiate event agreements to achieve maximum cost savings opportunities.
  • Contract Negotiation: Negotiate hotel and offsite venue contracts while adhering to all WYG Turkey processes.
  • Event Management: Oversee various company events from inception to completion including venue selection, contracting venue and third-party vendors and all aspects of the including attendee management, registration websites, rooming, transportation, food & beverage, and all logistics coordination.
  • Develop detailed pre-event budget estimates, track related expenses, and negotiated savings, post event invoice reconciliation and final budget reports for each event
  • Develop excellent relations with sub-contractors (travel agencies, project offices, advertisement companies etc.)
  • Cost management of the activities related with sub-contractors and preparation of the financial reports