Human Resources Official

Yeryüzü Doktorları Doctors Worldwide Türkiye

Job Title:	HR & Admin Officer
Organızation:	Yeryuzu Doktorları
Contract Duration:	10 months
Location of Position:	Hatay
Position Reports to:	Program Coordinator
Desired Start Date:	AS SOON AS POSSIBLE

 

 

MAIN OBJECTIVES OF POSITION

 

·         Manages the HR/Admin for staff of three of our regional offices in Urfa and Hatay.

 

FUNCTIONAL AND HIERARCHICAL LINES

·         Reports hierarchically and functionally to HR/Admin in Istanbul and to the Program Coordinator.

 

RESPONSIBILITIES & TASKS

 

Employment Contracts & follow up

·         Compiles and updates individual employee files: curriculum vitae, motivation letters, employer certificates, diplomas, family composition, national identity card, driving licenses for drivers, contracts, amendments etc…

·         Is responsible of the employees’ files (hard copies)

·         Assists in the development and update of HR/Admin policies

Team management

·         Makes timely performance evaluation of the supervised staff.

·         Monitor employee trainings and completion, when necessary.

·         Participate in internal work meetings;

Travel

·         Makes bookings with local travel agency for international staff and national staff that need to travel for work purposes (international training, meetings, etc)

·         Goes to travel agency to bring the payment and collect the tickets, and makes sure that every employee (national or international staff) receives their ticket on time

·         Update the air plan movement regularly and send the air plan movement table to HAM

 

Communication and reporting

·   Makes all administrative information available to the staff (posting, meeting,)

·   Is responsible for creating regular HR/Admin reporting for programs and projects in Hatay and Urfa

·   Create payment slips and related documents for all employees of the regional offices.

 

Filing

·         Ensures the correct filing of all the administrative documents and of employees files

·         Ensures the confidentiality of all the documents related to personal files.

·         Update and compile all HR related files

·         Maintain generic filling list for the HR department and shared with the HR team

 

Requirements and Experience

 

·         Bachelor degree in human resources, business or administration related studies

·         In possession of Turkish working permit; has a Turkish ID or residence permit and valid passport (or similar recognized ID)

·         Professional proficiency of English and Turkish; knowledge of Arabic is a plus

·         Desirable working experience of at least two years in administration or HR positions

·         Desirable experience at other NGOs

·         Essential computer literacy (Word, Excel and Internet)

 

·         Organisational and planning skills

·         Ability to work in an international context and collaborate with international and national experts;

·         Familiar with multicultural environment;

·         Ability to work under pressure and handle stressful situation