Procurement Officer

Yeryüzü Doktorları Doctors Worldwide Türkiye

Main Objectives of the Position

·         Manages the Procurement for three of our regional offices in Urfa and Hatay.

Functional and Hierarchical Lines

·         Reports hierarchically and functionally to Project Management and Procurement in Istanbul and to the Program Coordinator.

·         Logistic officers in the two sub-offices report to this position of Procurement Officer.

Key Responsibilities and Accountabilities:

·         Responsible for procurement of goods and services in a timely manner an in line with YYD and donor regulations.

·         Under close liaison with Logistics Managers in the sub offices ensures that all procurements are conducted with the best cost-performance ratio available locally and/or nation wide

·         Provides samples of requested goods or takes requestor to the respective vendor to check on quality of available goods whenever deemed necessary

·         Ensures the daily update of Procurement Tracking Sheet and shares it with Program as well as provides updates on the status of procurements whenever requested

·         Responsible for drafting and maintaining up-to-date vendor lists

·         Ensures that all procured items are delivered in a timely manner to Hatay and Urfa

·         In close liaison with the accounting officer, ensures a timely and planned payment to the respect vendors

Filing

·     Ensures that all procurement related documents are filed correctly according to YYD rules and regulations

Communication

·         Undertakes constant communication with program and operational staff to ensure that procured items match with requests

·         Delegates those tasks as deemed necessary and in line with his/her job description to the staff under positions supervision in a reasonable and ethical manner

·         Identifies staffing gaps as well as training needs in procurement team and communicates them to both HR, the Program Officer, and Istanbul HQ.

Requirements and Experience

·         In possession of Turkish working permit; has a Turkish ID or residence permit and valid passport (or similar recognized ID)

·         Bachelors degree in Business Administration, Management, Logistics, or a related field

·         2-5 years experience in procurement, logistics, or related positions.

·         Language: Fluent in English and Turkish; Arabic is a plus

·         Excellent knowledge of Microsoft Office®, especially MS Excel® and MS Word®

·         Excellent planning capabilities and excellent ability to conceptualize, innovate, plan and execute ideas and systems

·         Ability to multitask, think creatively and work with little supervision in an often stressful environment

·         Very good reporting skills in oral and written form including the ability to clearly and concisely express ideas and concepts

·         Ability to establish harmonious working relations in an international and multicultural environment

·         Experience in supervising staff is a plus

·         Experience in an NGO setting is a plus