Departmental Administrator

Koç Üniversitesi

Koç University will be hiring an Departmental Administrator with the below mentioned qualifications:

• Bachelor’s degree in related fields
• At least 3 years professional experience
• Ability to communicate effectively in Turkish and in English
• Ability to organize and prioritize multiple demands
• Advanced use of Microsoft applications (especially Word, Excel, PPT, etc.)
• High energy level, self-starter
• Plans and carries out responsibilities with minimal direction
• Open to continuous learning and development and can easily adapt to the use of internal operating systems (SAP, PeopleSoft and other programs)

JOB DESCRIPTION

• Managing the calender of directors
  
• Programing and scheduling graduate program courses, aligning schedules of fulltime and parttime faculty members
  
• Managing correspondences with faculty, students, staff, and all levels of administration
  
• Collaborate with all offices including offices of the Registrar, Accounting, Human Resources, Library, Dormitory, IT, Financial Affairs for all student, faculty and program related issues
  
• Providing office services and support by processing departmental work orders such as; student applications, travel arrangements, requisitions, purchasing office supplies, arranging seminars, workshops, ordering books,cases& reading materials and any other day-to-day operating needs of the office
  
• Handling entries and assisting in the budgeting process
  
• Handling students administrative and academic needs and affairs
  
• Processing students monthly stipends, travel/training requests and  expense claims and manage all other accounting related activities
  
• Update databases and management of the website
  
• Organizing meetings, generating the meeting agenda, preparing the meeting record regarding the decisions taken in meetings and sharing with relevant departments
• Perform other relevant duties upon request (help preparing presentations and reports, etc.)