Business Coordinator

OXA İNŞAAT

Vacancy: Business Coordinator

Company: Volony Group

Location: Istanbul

Work Format: Office-based (hybrid)

About the Project

Volony Group is a real estate developer delivering premium residential projects in Turkey. We are building a high-performing local team to support the launch and execution of several development projects.

We are looking for a highly organized and proactive Business Coordinator to support the management team in daily operations, internal coordination and business administration. The successful candidate will play a key role in ensuring effective communication, scheduling and follow-up across multiple departments and external stakeholders.

Role Purpose

To support the management team by coordinating daily business operations, managing schedules, facilitating communication and ensuring that key meetings, tasks and business processes are executed efficiently.

Key Responsibilities

Executive Support       

-Manage calendars, meetings and business appointments

-Coordinate internal and external meetings

-Organize business trips, travel arrangements and accommodation

-Prepare meeting agendas and distribute meeting materials

-Take meeting minutes and follow up on agreed action items

Communication

-Act as a coordination point between Turkish, Russian-speaking and international teams

-Support verbal and written communication in Turkish, Russian and English

-Coordinate follow-ups with external advisers, contractors and service providers

Employee Relocation & Administrative Support

-Support the registration and onboarding of foreign employees in Turkey

-Coordinate work permit, residence permit and other immigration-related procedures

-Collect and prepare required documents in cooperation with employees, HR, legal advisers and public authorities

Requirements

Experience

-Minimum 3 years of experience as a Business Coordinator, Executive Assistant, Office Manager or in a similar position

-Experience supporting senior executives

-Experience coordinating multiple tasks and projects simultaneously

-Previous experience in real estate, construction, investment or an international company is an advantage

-Experience supporting work permit, residence permit or foreign employee registration procedures in Turkey is highly preferred

Professional Competencies

-Minimum 3 years of experience as a Business Coordinator, Executive Assistant, Office Manager or in a similar position

-Experience supporting senior executives

-Experience coordinating multiple tasks and projects simultaneously

-Previous experience in real estate, construction, investment or an international company is an advantage

-Experience supporting work permit, residence permit or foreign employee registration procedures in Turkey is highly preferred

Qualifications & Skills

-Fluent Turkish and English, both written and spoken (Russian will be an advantage)

-Excellent communication and interpersonal skills

-Advanced Microsoft Office skills, including Excel, PowerPoint and Word

-Experience with Google Workspace and online collaboration tools

-Strong business writing and presentation skills