Administrative Assistant

Sinoma

General Qualifications:

• Bachelor's degree in related fields and  diploma or equivalent
• Proven experience as an administrative assistant or relevant role
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Excellent time management skills and ability to prioritize work
• Ability to work as a team member
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Discretion and confidentiality

Job Description:

• Answer and direct phone calls
• Managing the calender of the Director
• Managing correspondences with employees and all levels of administration.
• Handling employees administrative affairs.
• Providing administrative support for the staff.
• Organize and schedule appointments
• Plan meetings and take detailed minutes
• Write and distribute email, correspondence memos, letters, faxes, and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Order office supplies and research new deals and suppliers
• Maintain contact lists
• Book travel arrangements
• Submit and reconcile expense reports
• Provide general support to visitors
• Act as the point of contact for internal and external clients
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers