İş Yerinde
İş Yerinde
Full-Time
More than 3 years of experience
Health / Medical
Health / Medical
60 application
Full-Time
More than 3 years of experience
60 application
Health / Medical
Vacancy Notice Number: | VN#TR/2022/210 |
Position Title: | Data Processing Assistant (MHAC) |
Duty Station: | Istanbul – Türkiye |
Classification: | One Year Fixed Term Contract (G5)- with possible extension |
Deadline of Applications: | 19 September 2022 |
Number of People to be hired | 3 |
Eligibility: | Internal & External Candidates |
General Functions:
Under the direct supervision of the Migration Health Physician, Head of HA or PEC team in Istanbul and under overall supervision of the Chief Migration Health Officer for Turkey (CMHO), the successful candidate will be responsible for the carrying out the following duties and responsibilities in relation to the Migration Health Assessment Centre (MHAC) in Istanbul, Turkey.
The Data Processing Assistant provides information, relevant to Health Assessment Programs, Applicant processing and other IOM services to the migrants. He/she may be assigned to one of two potential activities within the Migration Health Assessment Centre (MHAC): the reception and data processing.
Major Duties and Responsibilities:
Scheduling and Call Centre overall duties:
1. Provide migrants’ information regarding health assessments by phone;
2. Coordinate with embassies, UNHCR, Operation unit, and other IOM missions to schedule migrants for Pre-Migration Health Assessment, Pre-Departure Medical Procedures, Pre-Embarkation Check and other medical procedures.
3. Make phone calls to migrants directly or using interpreters to inform medical procedures and collect required medical information for scheduling
4. Register the migrants in the IOM database, schedule and confirm medical appointments and receive and communicate messages for medical staff and beneficiaries;
5. Prepare master lists of migrants scheduled for health assessment processing and submit them to respective service providers / relevant staff as required;
6. Maintain daily statistics related to health assessments, and update the records; and,
7. Contribute to customer satisfaction evaluation management.
Reception and Data Entry overall duties:
8. Perform all the necessary data processing activities of the Migration Health Assessment Centre (MHAC), taking photos and loading on the image to the appropriate platform; and, printing of medical forms, consent forms and other necessary documents.
9. Receive all completed medical examination forms, x-rays and other documents Panel Physicians, update the database and forward for quality check if applicable;
10. Transfer completed medical files to counterparts, and facilitate medically assisted movements in a way medical confidentiality is maintained in compliance with IOM Data Protection Principles;
11. Transmit completed medical forms, DNA packages and other medical documents. Ensure correct contacts and physical address are used whenever documents are transmitted by courier services and ensure to inform the receiving party of the parcel tracking number electronically;
12. Maintain security of confidential Health data and personal information of IOM beneficiaries, contribute to fraud prevention and protection of the data.
13. File incoming/outgoing letters, reports, memoranda, emails faxes as well as IOM documents and forms related to IOM medical issues;
14. Check, print and make photocopy of bank deposit slips (or other proof of payment). Regularly submit these photocopies to the Administrative/Finance Assistant; and,
Data management duties;
15. Maintain and produce statistical data on timely basis commensurate to the needs and demands of Health Assessment Programmes
16. Conduct Quality Check of data entry in IOM database on regular basis
17. Maintain tracking lists and conduct weekly pipeline checks for quality management of Health Assessment Programmes
18. Monitor medical movements and Advance Booking Notifications, and provide timely assistance to CMHO and Pre-Departure Medical Screening team for medically assisted movements
Administrative and other programme support duties;
19. Verify reimbursement invoices against IOM database or supporting documents, and prepare PRF by allocating adequate WBS in coordination with Resource Management Officer and medical administrative assistant
20. Maintain medical escort roster and make medical escort arrangement upon CMO’s instructions in coordination with Medical and Operation units. It includes logistic supports, preparing ME documents, and communication and coordination with ME.
21. Provide back up support to Senior Medical Administrative Assistant for MHD related logistics, procurement and financial matters
22. Provide routine technical support to the medical staff such as troubleshooting, software and hardware installation with close guidance of the senior IT; coordinate any complex issues with IT department.
23. Perform such other duties as may be assigned.
Required Qualifications:
Education:
Experience:
Languages:
Bilgi Sistemleri Sorumlusu pozisyonu ile ilgili daha detaylı bilgi almak ya da diğer iş fırsatlarını incelemek için aşağıdaki sayfaları inceleyebilirsiniz.
Bilgi Sistemleri Sorumlusu Bilgi Sistemleri Sorumlusu Maaşları Bilgi Sistemleri Sorumlusu Nasıl Olunur? Bilgi Sistemleri Sorumlusu Nedir? Bilgi Sistemleri Sorumlusu İş İlanlarıBilgi Sistemleri Sorumlusu pozisyonu ile ilgili daha detaylı bilgi almak ya da diğer iş fırsatlarını incelemek için aşağıdaki sayfaları inceleyebilirsiniz.
Bilgi Sistemleri Sorumlusu Bilgi Sistemleri Sorumlusu Maaşları Bilgi Sistemleri Sorumlusu Nasıl Olunur? Bilgi Sistemleri Sorumlusu Nedir? Bilgi Sistemleri Sorumlusu İş İlanları