Administration and Purchasing Executive

UNITED GLOBAL RORO TAŞIMACILIK A.Ş

We are an international RoRo (Roll-on/Roll-off) shipping company with offices in Türkiye and abroad. We are looking for an Administration & Purchasing Executive to join our İzmir office.

This is a hands-on role responsible for the administrative and procurement backbone of the office — from vendor contracts and travel arrangements to facility services and corporate purchasing.

General Qualifications

• Bachelor's degree in Business Administration, Management, or a related field
• 3–5 years of experience in administration, office management, or purchasing
• Proven experience managing vendor contracts and service providers
• Strong negotiation and organizational skills with high attention to detail
• Proficient in MS Office; experience with ERP or procurement tools is a plus
• Working proficiency in English required
• Experience in shipping, logistics, or a multinational company is a plus

Key Responsibilities:

• Handle agreements and daily coordination with travel agencies, car rental companies, mobile operators, cleaning, catering, and shuttle providers
• Handle IT purchasing needs including computers, phones, accessories, software, and licenses
• Manage company vehicles — leasing, fuel, insurance, maintenance, inspections, and accident follow-up
• Run day-to-day office operations including building management, maintenance, repairs, and renovation projects
• Keep track of assets, inventory, and office supplies to ensure smooth operations
• Work with Finance on invoice approvals and budget follow-up
• Handle official documentation, notary processes, and vehicle registration requirements
• Support Health & Safety compliance activities
• Keep organized records of contracts, invoices, and vendor information