Program Coordinator

Yeryüzü Doktorları Doctors Worldwide Türkiye

Job Title:	Program Coordinator
Organızation:	Yeryuzu Doktorları
Contract Duration:	10 months
Location of Position:	Istanbul or Hatay
Position Reports to:	Head of Programs and Operations
Desired Start Date:	AS SOON AS POSSIBLE

 

MAIN OBJECTIVES OF POSITION

 

·         Manages the project of implementation for MHPSS activities in the Hatay and Urfa offices for refugee populations.

 

FUNCTIONAL AND HIERARCHICAL LINES

·         Reports hierarchically and functionally to the Head of Programs and Operations

·         Acts as a liasion between the Istanbul and Hatay/Urfa offices.

·         Directs the 30+ member staff working in the regional Hatay and Urfa offices.

 

RESPONSIBILITIES & TASKS

 

·         Supervise the overall project team and ensure close collaboration between the logistic, psychological, and administrative departments and good team spirit.

·         Insure smooth implementation of the project according to project proposal including budget monitoring of activities.

·         Develop and maintain an effective field based team, which includes psychological, administrative, and support staff.

·         Assess continuously the humanitarian and security situation in the field and timely inform the Program Coordinator.

·         Provide technical assistance and DWWT staff on the ground.

 

Program management

·         Ensure the implementation of the program and its follow-up in its different aspects.

·         Continuously assess the needs & adjust the programs to the needs.

·         Draw up plans, proposals and budgets for new projects/extensions of projects in conjunction with the relevant team.

 

 Logistics/Finance/Administration

• Ensure appropriate administrative, financial and logistical DWWT systems/procedures are in place, maintained and adhered to so that all support functions are carried out effectively and efficiently.
• Ensure regular communications are maintained between the different departments and act as a mediator when necessary.
• Are responsible for accurate budget control and overall responsibility for financial management at the project site in line with project proposals.
• Monitor expenditure and budget compliance on a regular basis.

 

Human Resource Management

• Are responsible for the well-being of all team members; conduct regular team building activities.
• Are responsible for national staff selection, recruitment, and disciplinary and grievance procedures.
• Maintain good inter-team communications engender good team dynamics, and take suitable action when problems occur.
• Ensure all new team members are adequately briefed on arrival in the field, and departing team members are debriefed.
• Are responsible for capacity building and training of national personnel.

 

Representation

• Carry out representation with other NGOs, UN agencies, local and national government bodies, donors and other relevant parties.
• Participate on a regular basis to all relevant meetings and are collaborative and build a strong relationship with all partners working in the area.
• When relevant, represent DWWT to donors, authorities, NGOs and other parties as necessary.

 

 Safety and Security Management

• Ensure team security and safety in collaboration with the coordination team.
• Proactively monitor the political, military and security situation.
• Ensure that appropriate security guidelines are developed, communicated, adhered to, and regularly reviewed.

 

Reporting

• Elaborate monthly coordination report with the coordination team.
• Ensure regular contacts with Community Center Coordinator.
• Participate to proposals & reports to donors.

 

Travel:  High domestic travel required between Istanbul, Hatay, and Urfa offices.

REQUIRED QUALIFICATIONS

·         Bachelors Degree required; Masters is desirable

·         In possession of Turkish working permit; has a Turkish ID or residence permit and valid passport (or similar recognized ID)

·         At least 3 years of working experience in project management

·         Language : Fluent Turkish and English ; Arabic is a plus

·         Experience with MHPSS or PSS program implementation desirable

·         At least 1 year experience in the humanitarian field

·         Experience working with refugees and special populations

 

·         Share the humanitarian mission of YYD.

·         Demonstrated ability to work both independently and as part of a team.

·         Good interpersonal and written and oral communication skills