Project Assistant

BYS GRUP BİLİŞİM SİSTEMLERİ DAN.TİC. ve SAN.LTD.ŞTİ.

QUALIFICATIONS

BYS GRUP Turkey is looking for a Project Assistant to be located in project office in Ankara. The necessary qualifications are as follows:

• Minimum 4 years of university degree,
• At least 2 years of experience in EU-funded projects,
• Previous experience as a project assistant will be a strong asset,
• Good knowledge of MS Office,
• Excellent knowledge of English and Turkish (written and spoken),
• Turkish-English / English-Turkish translation capabilities will be a strong asset.
• Having high level of communication skills in both oral and written,
• Being flexible in working hours and have no travel restrictions.
• No military obligation for male candidates.

JOB DESCRIPTION

• Assisting in organization of meetings, preparation of meeting agendas with input from key Project staff;
• Preparing of meeting minutes;
• Assisting in distribution, delivery and delivery confirmation of meeting minutes and Project technical and financial reports;
• Formatting of reports (outputs, meeting minutes, etc.);
• Organizing and assistance in travel and accommodation arrangements of experts;
• Project filing and archiving;
• Collecting documentation from experts on a regular basis; i.e. setting up a system so the experts know what and when to submit documents to be filed and where to find them again
• Technical and administrative support in connection with the international and local experts working for the Project (e.g. IT support, accommodation support organisation of transportation, typing to a certain extent, etc.)
• Administering all general Project correspondence
• Tracking, scheduling, quality control and administration of official Project reporting (inception, progress, final and other relevant reports)
• Collecting  mission reports and timesheets from Project staff
• Responsible from implementation of daily routine activities
• Submission of VAT Exemption List and Agreements to the beneficiary/tax office and tracking the approvals of these documents
• Submission of “Project Management Tracking Tables” to the Project Manager according to deadlines.