Office Assistant

Gizli Firma

We are looking for an “Office Assistant” who will be responsible for providing administrative support to ensure efficient operation of the office from scheduling client meetings, to communicating between departments and be responsible for completing multi-level tasks in a professional and timely manner. 

Job Description

• Provide administrative and secretarial support for all departments, as well as assist the senior Executives
• Receives cargo and hands to the related employees, tracks the invoice of cargo according to the departments, and tracks the incoming lists
• Welcomes visitors by greeting them, in person or on the telephone; answering or referring inquiries
• Directs visitors by maintaining employee and department managers
• Maintains a safe and clean office and keeps meeting rooms clean and tidy, supports the meeting organizations with the availability of the rooms, etc.
• Organize company or department meetings
• Prepare materials for meetings
• Purchases general office consumption materials from outside of the office
• Manage weekly/monthly related administrative reporting
• Carry out responsibilities in accordance with the relevant policies and procedures

Qualifications

• Minimum 3 years of experience as an Executive Assistant/ Personal Assistant or other secretarial/administrative experience preferably in a multinational company
• Fluent in English
• Advanced knowledge of MS Office Applications
• Excellent organizational, planning, and prioritization skills and the ability to multi-task
• Attention to detail
• Energetic, hardworking, and with a positive attitude
• Strong communication skills
• Able to work efficiently and accurately 
• Strong track record as a team player in a fast-paced environment
• Highest standards of ethics and professional integrity