Assistant Front Office Manager

Hyde Bodrum

ASSISTANT FRONT OFFICE MANAGER

To assist in the forward planning of the department which includes Reception, Front Office Administration and Data Administration.

KEY ROLES & RESPONSIBILITIES

• Manage and supervise all tasks of his/her staff to ensure guests receive prompt, cordial attention and personal recognition
• Assist the Front Office Manager in all aspects of his/her duties
  
• Ensure repeat guests and other VIPs receive special attention and recognition
  
• Control room availability, room types, accuracy of room count and rate categories
  
• Maximize occupancy, revenue & average rate while maintaining high service standards
  
• Liaise with Housekeeping Department to ensure room image is maintained and the “Room Ready on Arrival” policy is adhered to
  
• Liaise closely with the Executive Housekeeper to ensure special guest needs, amenities and other room-related requests are met
  
• Be aware of credit policies and procedures and liaise closely with the Finance Department to ensure that credit procedures are properly carried out
  
• Know system recovery procedures
  
• Interpret computer reports and compile relevant statistics for front office
  
• Approve upgrades and special amenities in absence of manager
  
• Maintain inter-departmental relationships to ensure seamless customer service
  
• Inspect frequently for cleanliness and orderliness of the lobby, reception and cashier’s desk and, on a random basis, VIP rooms prior to arrival
  
• Prepare efficient work and vacation schedule for Front Office Staff, taking into consideration project occupancy and forecasts and any large group movements
  
• Maintain appropriate staff standards of conduct, dress, hygiene, uniforms, appearance
  
• Work with the Human Resources to ensure productive departmental performance 
  
• Work with Finance in the preparation and management of the department’s budget
  
• Adhere to OH&S policies and procedures and ensure all direct reports do the same

PERSONAL ATTRIBUTES

• Good organisational skills
• Good level of engagement with residents
  
• Ability to manage a multi-cultural workforce
  
• Excellent leadership & communication skills
  
• Display high levels of integrity, dedication and support for continuous improvement
  
• Flexible management style to meet the challenges of a changing work environment
  
• Good knowledge of the entire Front Office Operations
  
• Must be a self-starter, coach & mentor who can motivate the Team to perform their best
  
• Knowledge of Opera Property Management System preferred 

QUALIFICATIONS

• Degree from School for Tourism & Hotel Management 

EXPERIENCE

• Minimum 3 - 5 years’ relevant experience with at least 2 year at a supervisory level.• Good organisational skills