Accounting Specialist

ICMC International Catholic Migration Commission

SCOPE OF WORK

Directly reporting to the Finance Supervisor, Accounting Specialist effects payments through bank accounts and through the USD petty cash account, ensures all transactions are fully documented, approved, and kept safely & orderly as described in SOPs. The position holder is responsible for ensuring allocation of expenses are correct, subsidiary books of accounts and Navision are maintained updated. The incumbent will ensure timely creation of expense slips and tax calculations for short term contracted staff.

RESPONSIBILITIES

1. Providing accounting and administrative support to the Finance unit.

2. Preparing payment documents for bank transfers and arrange cash withdrawals.

3. Scrutinizing payment documents, ensuring full compliance with ICMC rules and regulations.

4. Preparing expense slips and withholding tax calculations for short term contracted staff.

5. Ensuring timely payments of all liabilities to state are calculated, returns are submitted, and payments are made on time (SGK &Tax) by closely liaising with the outsourced accountant. 

6. Reconciliation of liabilities calculated in payroll against the declarations/payments prepared.

7. Ensuring transactions are correctly recorded and posted in Navision.

8. Following up of the Accounts Receivables and Payables and ensuring timely communication with related parties. 

9. Recording monthly accruals and provisions.

10. Recording Shared Cost Allocations.

11. Timely follow up of discrepancies identified during bank reconciliations.

12. Following up of erroneous entries in Navision and taking appropriate corrective accounting action.

13. Ensuring Finance Archive and Documents are maintained as required in the SOPs and legal regulations.

14. Administer petty cash floats when needed.

REQUIREMENTS

• Good level of English and Turkish

• Degree level or a professional accountancy qualification. 

• 4+ years of accounting experience 

• A Certified Public Accounting (SMMM) license is an advantage.

• Conduct work with the highest level of personal and professional integrity. Must comply with and actively promote ICMC's zero tolerance policy with regard to sexual exploitation and abuse, harassment, abuse of power, fraud and corruption in all of its activities and responsibilities.

HOW TO APPLY

Interested candidates should submit a detailed CV in English, a motivation letter and two professional references with full and up to date contact details. Please provide your Cover Letter by answering these questions:

1. Why do you want to work at ICMC?

2. Why do you want to work in this specific role?

3. Please explain your professional or academic experiences, other technical competencies or certificates that make you a good candidate for this role?

4. Please describe the ideal working environment and organizational culture according to your expectations. Also, please include how you would fit or contribute to such environment.

The Vacancy Notice number is TU-IST-22-FIN-04.

Referees may be contacted prior to the interviewing stage.

The closing date for receipt of applications is 01.12.2022.

Applications will be evaluated upon reception and interviews with shortlisted candidates may be conducted before the closing date. Referees may be contacted prior to the interviewing stage.

Owing to the volume of applications, ICMC regrets that only applicants short-listed for an interview will be notified.

Please note that applications received after the deadline will not be accepted.

ICMC is committed to a Zero-Tolerance Policy toward sexual exploitation, abuses and all forms of unlawful harassment, including but not limited to sexual harassment. Screening of applications includes the vetting for records of prior misconduct and reference checking. ICMC may take other necessary measures to ensure that people involved in substantiated cases of sexual exploitation, abuse and harassment will not be recruited. 

ICMC is committed to equal employment opportunities for all applicants. ICMC does not discriminate on the basis of race, gender, color, national origin, religion, physical or mental ability, marital status and age. 

DATA PROTECTION

By submitting your application, you agree that ICMC collects and processes the information you provide. Your personal information will only be used for recruitment purposes. Your application will be kept strictly confidential. In any case, your personal information will be stored until the end of the application process and then destroyed in accordance with the relevant legislation if we do not have the opportunity to offer you a position.

If you have sent your personal information to us, we would like to indicate that you have the following rights. 

• Learning whether personal data is processed, 

• Requesting information if it has been processed, learning the purpose of processing personal data and whether they are used appropriately for their purpose, 

• To know the third parties to whom personal data are transferred domestically or abroad, 

• To request correction of personal data in case of incomplete or incorrect processing,

• Requesting the deletion or destruction of personal data, 

• Request notification of the processes regarding the correction, deletion or destruction of personal data to third parties to whom personal data have been transferred, 

• Object to the occurrence of a result against the person himself by analyzing the processed data exclusively through automated systems, 

• To request the compensation of the damage in case of damage due to the illegal processing of personal data.