Administrative Assistant (Fixed Term 1 Year)

Koç Üniversitesi

Koç University Graduate School of Health Sciences (GSHS) is seeking an Administrative Assistant to support the academic and administrative operations of the Graduate School across its two campuses.

Qualifications

• Bachelor’s or higher degree in a relevant field 

• Strong written and verbal communication skills in Turkish and English 

• Good organizational and communication skills with attention to detail 

• Proficiency in MS Office applications and willingness to learn new digital tools and administrative systems 

• Responsible, collaborative, and solution-oriented approach 

• Previous administrative experience is highly preferred 

Job Description

• Supporting day-to-day student and academic processes, including petitions, academic leave, travel funding, reimbursements, and other student requests 

• Supporting thesis defense, PhD qualifying examination, and graduation processes, including preparation, collection, follow-up, and archiving of relevant documents 

• Adhering to graduate student processes in compliance with YÖK legislation 

• Communicating with current and prospective students and responding to routine inquiries regarding academic and administrative processes 

• Supporting admissions and evaluation periods, including applicant correspondence, interview invitations, and related follow-up 

• Preparing and following up on official documents, correspondence, forms, approvals, and faculty/jury communications 

• Maintaining and updating administrative records, databases, tracking sheets, and student-related information 

• Coordinating with relevant University units, including the Registrar’s Office, Finance, HR, IT, and Library, on student and Graduate School matters 

• Providing administrative and logistical support for certificate programs, seminars, workshops, examinations, and other GSHS activities 

• Supporting routine operational processes, including procurement, transportation, payments/reimbursements, and other day-to-day administrative needs 

• Contributing to the smooth coordination of GSHS operations across both campuses