Document and Archives Management Team Leader

Koç Üniversitesi

Koç University is seeking a Document and Archives Management Team Leader who will be responsible for ensuring physical and electronic document management and archive services are delivered in compliance with policies and regulations, developing document management and archiving processes including the recording, retention and destruction of documents in line with current regulatory and compliance requirements across the University, and managing as a business owner of the electronic document management system and related technologies across the University.

• Bachelor’s degree in related departments
• Minimum 7 years of experience in related fields
• Preferably having an archivist certificate or information and document management certificate
• Experienced in records management and archiving in a regulated business
• Having knowledge of physical and electronic document and archive standards, regulations and policies
• Strong interpersonal skills and the ability to effectively interact with colleagues, managers, and service providers
• Ability to plan and drive projects
• Professional use of MS Office programs
• Excellent command of English
• No military obligation for male candidates

JOB DESCRIPTION

• Creating, developing and enforcing the physical and electronic document and archives procedures across the University
• Seeking out ways to leverage technology to evolve the document management life cycle and archive services and adopting new technology relating to digital archiving and records management
• Providing business consultancy on use and management of physical and electronic documents and information
• Coordinating and providing scan services to digitize the physical documents
• Keeping ready for use the electronic document management system (EBYS) and related technologies (KEP, E-imza, E-mühür etc.) and providing pieces of training for the end-users
• Making the necessary arrangements for efficient and cost-effective storage of documents that must remain physical
• Ensuring documents are created, stored and archived following the standard file plan of higher education institutions with retention periods
• Providing access to the stored and archived documents in consideration of function and authorisation of access needed persons and GDPR
• Ensuring the distribution of documents from official institutions and organizations throughout the University on behalf of the Rectorate