Technical Office Document Controller

KUZU TOPLU KONUT İNŞAAT ANONİM ŞİRKETİ

We are seeking a detail-oriented, organized, and experienced Technical Office Document Controller to join our team for our upcoming international Superstructure Projects, undertaken by our company, which operates prestigious international construction projects.

General Qualifications

• Associate or Bachelor’s degree in a related field,
• Good knowledge of Albanian (ALB) local regulations, official correspondence procedures, and local technical archiving standards,
• At least 5 years of experience as a Document Controller specifically within theTechnical Office of international construction projects,
• Good command of written and spoken English and proficiency in Albanian,
• Advanced proficiency in using international Electronic Document Management Systems (EDMS) such as Aconex, Procore, SharePoint, or Newforma, as well as MS Office,
• Technical familiarity with Technical Office workflows, including shop drawing logs, material submittal flows, and RFI tracking systems,
• Detail-oriented, disciplined, and highly organized with the ability to systematically manage intensive engineering documentation and information flow.

Job Description

• Registering, coding, and tracking all engineering documents, shop drawings, calculation reports, RFIs, MARs, and site handover forms within the EDMS under the Technical Office,
• Coordinating the seamless technical information and project version flow between the design office, planning, quantity surveying, budgeting teams, and the site execution teams,
• Tracking revisions of shop drawings, maintaining up-to-date document distribution matrices to prevent the use of superseded drawings on-site, and keeping site teams informed,
• Managing the incoming/outgoing transmittals between the client, consultant, and subcontractor, ensuring all documents are coded and archived according to Technical Office procedures,
• Formatting and submitting Material Submittals and other technical approval requests to the client/consultant via the system, and tracking their approval statuses,
• Maintaining the digital and physical libraries of the Technical Office to ensure that engineering teams have immediate access to up-to-date specifications, drawings, and standards,
• Compiling and archiving final "As-Built" projects, Operations & Maintenance (O&M) Manuals, and technical handover packages during the provisional and final acceptance stages.