Technical Office Document Controller

KUZU TOPLU KONUT İNŞAAT ANONİM ŞİRKETİ

We are seeking a detail-oriented, organized, and experienced Technical Office Document Controller to join our team for our upcoming international Superstructure Projects, undertaken by our company, which operates prestigious international construction projects.

General Qualifications  

• Associate or Bachelor’s degree in Information Management, Business Administration, or a related field.
• Minimum 5–8 years of document control experience in major international construction, EPC, infrastructure, or superstructure projects, preferably within a Technical Office.
• Previous experience in Kuwait or the GCC region is highly preferred.
• Proven experience with Electronic Document Management Systems (EDMS) such as Aconex, SharePoint, Procore, or equivalent platforms.
• Strong knowledge of document numbering, filing systems, transmittals, revision control, document registers, and distribution procedures.
• Experience in managing technical drawings, shop drawings, RFIs, Material Approval Requests (MARs), Method Statements, technical submittals, and official correspondence.
• Good command of written and spoken English is required. Arabic is an advantage, particularly for official correspondence and document filing.
• Proficiency in MS Office applications.
• Strong organizational, coordination, communication, and document management skills with a high level of attention to detail.

Job Description 

• Register, classify, track, distribute, and archive technical documents through the project EDMS.
• Maintain project document numbering systems, filing indexes, document registers, and document circulation workflows in accordance with project requirements.
• Manage technical drawings, shop drawings, RFIs, MARs, Method Statements, technical submittals, and related project correspondence.
• Maintain up-to-date drawing registers and ensure that only the latest approvedIssued for Construction (IFC) revisions are distributed to site teams.
• Manage incoming and outgoing transmittals and official correspondence betweenKuzu Group, MPW, the Consultant, and Subcontractors.
• Coordinate document flow between the Technical Office, design, planning, quantity surveying, budgeting, and site execution teams.
• Track document submission and approval processes and maintain accurate submittal and correspondence logs.
• Ensure project records are complete, accurate, properly archived, and ready for audit.
• Coordinate the preparation and archiving of As-Built drawings, Operation & Maintenance (O&M) Manuals, handover documentation, and final project records.
• Ensure timely document distribution and prevent the circulation or use of superseded documents.