Administration Specialist

Manpower

On behalf of our partner, a globally recognized brand in the technology industry, we are looking for an ''Administration Specialist'' to join their team.

Requirements

Education

·               Bachelor’s degree or above, preferably in Business Administration, Administrative Management,Logistics, Information Management, or related fields.

Language Skills

·               Fluent in English with excellent verbal and written communication skills.

·               Capable of communicating effectively with expatriate employees and providing reports andpresentations to management in English.

Work Experience

·               Minimum 2–3 years of experience in Administration, Facility Management, Workplace Management,or Operations Support functions.

Core Competencies

·               Proficient in Microsoft Office applications, especially Excel, as well as digital management systemsand dashboards.

·               Strong coordination, organization, and multitasking abilities.

·               Excellent problem-solving and crisis management skills, with the ability to respond effectively underpressure.

·               Strong sense of ownership, attention to detail, and service-oriented mindset.

Job Responsibilities

·               Manage monthly office procurement activities and office supply replenishment; conduct regularinspections of common areas to ensure proper usage and maintenance.

·               Oversee the daily management and performance tracking of pantry, catering, and cleaning servicepersonnel, and coordinate payroll-related matters.

·               Ensure timely payment and reconciliation of all administrative recurring expenses, includingemployee apartment rent, office rent, utilities, internet services, SIM card charges, and otheroperational expenses.

·               Draft and manage administrative contracts, ensuring compliance with legal and companyprocedures, while following up on approval workflows and contract lifecycle management.

·               Coordinate end-to-end maintenance, repair, and troubleshooting services for expatriate employeeapartments and company office facilities.

·               Evaluate and monitor the performance of third-party vendors, including maintenance serviceproviders, vehicle rental companies, and other suppliers, while identifying cost optimizationopportunities.

·               Establish, update, and maintain employee asset and fixed asset records within digital managementsystems; oversee asset allocation, transfer, and handover processes.

·               Provide administrative support for new employee onboarding, including office equipment allocation,asset handover, and access card issuance.

·               Plan, organize, and coordinate company events, meetings, festive celebrations, employeeengagement activities, and other internal events.

·               Collaborate with the Human Resources team to manage employee meal card top-ups and relatedwelfare benefit distribution.

·               Manage the company vehicle fleet, including mileage tracking, preventive maintenance scheduling,tire replacement arrangements, vehicle leasing, fuel payment management, and traffic violationhandling.

·               Maintain close communication with building management and coordinate annual fire drills, firealarm system maintenance, and Environment, Health & Safety (EHS) activities.

·               Prepare weekly and monthly operational reports, cost analysis reports, and managementpresentations on a regular basis.

Manpower, Türkiye İş Kurumu’ndan 18.8.2016 tarihli ve 6 no’lu Özel İstihdam Bürosu izin belgesi ve 3.6.2017 tarihli Geçici İş İlişkisi Yetki Belgesi sahibidir. İş arayanlardan hiçbir ad altında menfaat temin edilmez ve ücret alınmaz.