Job Summary: We are seeking a qualified candidate for the position of Purchasing Manager at our hotel. This role is responsible for following established procedures in ordering, receiving, storing, distributing, and payment of items. Additionally, the manager will formulate an approved vendors list encompassing all categories.

Education and Experience:

• 4-year bachelor's degree in Finance, Accounting, or related major.
• Minimum of 2 years’ experience in Purchasing or a related field.

Core Work Activities:

Managing Work, Projects, Policies, and Standards for Purchasing Across Departments:

• Generates and provides accurate and timely results in the form of reports, presentations, etc.
• Compiles, codes, categorizes, calculates, tabulates, audits, or verifies information or data.
• Assists the Executive Chef in all aspects of purchasing to ensure quality and profitability.
• Orders all food and beverage based on business needs.
• Assists the Executive Chef in maintaining/lowering budgeted food/controllable costs.
• Delegates and enforces first in/first out inventory rotation for all storeroom products.
• Maintains sanitation and safety standards as specified in brand guidelines.
• Ensures proper safeguards for the security of food and beverage storeroom assets.
• Enforces item use-up with storeroom personnel and kitchen management to keep inventory at the lowest possible levels.
• Checks invoices on goods received against shipment to ensure quantity, quality, weights, and purchase specifications are as ordered.
• Uses existing computer programs to perform daily and period-end food and beverage costs.
• Maintains inventory controls for proper levels, dating, rotation, requisitions, etc.
• Completes period-end inventory according to Food and Beverage and Accounting standard operation procedures.
• Calculates figures for food and beverage inventory.
• Ensures that price and product availability issues are communicated as needed to the F&B Director and Executive Chef.
• Receives and inspects all deliveries.
• Maintains an accurate controllable log and beverage perpetual inventory.
• Ensures accurate administration of all invoices and adherence to proper bookkeeping procedures.

Demonstrating and Applying Accounting Knowledge to Purchasing Operations:

• Demonstrates knowledge of job-relevant issues, products, systems, and processes.
• Uses computers and computer systems to program, write software, set up functions, enter data, or process information.
• Uses relevant information and individual judgment to determine whether events or processes comply with laws, regulations, or standards.
• Keeps up-to-date technically and applies new knowledge to the job.

Supporting Purchasing Operations:

• Utilizes interpersonal and communication skills to lead, influence, and encourage others; advocates sound financial/business decision-making; demonstrates honesty/integrity; leads by example.
• Ensures disciplinary situations are addressed in a timely fashion and with consistency.
• Ensures performance reviews are completed on a timely basis for supervisors and non-management employees.

Maintaining Finance and Accounting Goals:

• Submits reports in a timely manner, ensuring delivery deadlines.
• Ensures profits and losses are documented accurately.
• Achieves and exceeds goals including performance goals, budget goals, team goals, etc.
• Develops specific goals and plans to prioritize, organize, and accomplish work.
• Monitors all applicable taxes, ensuring they are current, collected, and/or accrued.

Additional Responsibilities:

• Provides information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.
• Analyzes information and evaluates results to choose the best solution and solve problems.
• Interacts with kitchen staff, vendors, and the Executive Chef.
• Uses computer programs effectively to post invoices, update items and costs.
• Provides direction and assistance to other organizational units regarding accounting and budgeting policies and procedures, and efficient control and utilization of financial resources.
• Informs and/or updates executives, peers, and subordinates on relevant information in a timely manner.

Managing Discipline Work, Projects, and Policies:

• Coordinates and implements accounting work and projects as assigned.
• Coordinates, implements, and follows up on audits for all areas of property operations.
• Complies with Federal and State laws applying to operations procedures.
• Generates and provides accurate and timely results in the form of reports, presentations, etc.
• Analyzes information and evaluates results to choose the best solution and solve problems.
• Compiles, codes, categorizes, calculates, tabulates, audits, or verifies information or data.
• Balances ledgers.

Supporting Property Operations:

• Works with operations teams to develop an operational strategy that is aligned with the brand’s business strategy and leads its execution.
• Reviews comment cards, guest satisfaction results, and other data to identify areas of improvement.
• Participates in walk-throughs on the property to ensure that all areas are well-maintained and preventative maintenance processes are in place.
• Tours the building regularly, speaking with employees and guests to understand business needs and assess operational opportunities.
• Reviews findings from comment cards and guest satisfaction results with the leadership team and ensures appropriate corrective action is taken.
• Works with the team to put sustainable work processes and systems in place that support the execution of the strategy.
• Reviews reports and financial statements to determine operations performance against budget.
• Communicates a clear and consistent message regarding departmental goals to produce desired results.

Managing and Monitoring Activities that Affect the Customer and Guest Experience:

• Provides excellent customer service by being readily available/approachable for all customers and guests.
• Takes proactive approaches when dealing with customers and guest concerns.
• Extends professionalism and courtesy to customers and guests at all times.
• Responds timely to customer service department requests.
• Ensures all team members meet or exceed all hospitality requirements.

Supporting Profitability:

• Supports annual quality audits.
• Reviews financial statements, sales and activity reports, and other performance data to measure productivity and goal achievement and to determine areas needing cost reduction and program improvement.